Creating miscellaneous adjustments

Access Adjustment (PR82.1).

In the Date field, type a date for this adjustment.

Use caution in supplying the date to apply to this adjustment to history. If no date is supplied, the system date is used on the adjustment. This date will have an impact on tax reporting.

In the Bank Code field, select a bank code to apply to this adjustment.

If no bank code is supplied, the bank code associated with the process level defaults.

Select the Earnings Tab. Specify this information:

Pay

Enter the pay codes to adjust.

Hours

Enter the hours as a positive number to reflect additional hours associated with this pay code.

Enter the hours as a negative number to reflect fewer hours associated with this pay code.

Amount

Enter the amount as a positive number to reflect additional dollars associated with this pay code.

Enter the amount as a negative number to reflect fewer dollars associated with this pay code.

Proc Level

To change the report entity associated with this adjustment, change the process level.

A change in the Process level impacts tax reporting.

Dept

To change the department associated with this adjustment, change the department.

PR Acct

If the adjustment is for a Canadian employee, change the Business Number Code to change the business number code associated with this adjustment.

A change in the business number code impacts tax reporting.

Quebec Ent Nbr Grp

If the adjustment is for a Canadian employee, change the Quebec Enterprise Number group to change the Quebec Enterprise Number Group associated with this adjustment.

A change in the Quebec Enterprise Number Group impacts tax reporting.

St, Pr Work

Change the state or province on this adjustment to the state or province where the employee works.

St, Pr WC

Change the Workers' Compensation state or province on this adjustment to the state or province associated with this adjustment.

To enter additional information, select the Additional Information tab. Consider these fields.

Job Code: Change the job code to a job code associated with this adjustment.
Position: Change the position code to a position code associated with this adjustment.

To enter account information, select the Account Information tab. Specify this information:

Expense Account: Change the expense account to an expense account associated with this adjustment.

If the dollars for the adjustment are already posted to the general ledger, you can delete the distributions for the adjustment so they are not double-posted to the general ledger. If an out-of balance condition occurs due to changes made to the entries, Payroll posts the difference to the error suspense account. Distributions can also be changed before posting to the general ledger.

Activity: Change the activity to an activity associated with this adjustment.

Select the User Analysis tab to change the user analysis associated with this adjustment.

Select the Deduction Tab. Specify this information:


Ded	Select the deduction codes to adjust.
Proc Level PR Acct QC Grp St Pr	If this adjustment is for tax deductions and related wages, you can associate a different Process Level, Business Number Code or Quebec Enterprise Number Group, State, or Province. These fields are repeated on both the Earnings and Deductions tabs because certain adjustments require you to complete only one of the two tabs.
Amount	Type the amount as a positive number to reflect an increase in the deduction amount for this deduction code. Type the amount as a negative number to reflect a reduction in the deduction amount for this deduction code.
Taxable	Type the taxable amount as a positive number to reflect an increase in the taxable wages associated with this deduction code. Type the taxable amount as a negative number to reflect a reduction in taxable wages associated with this deduction code.
Gross Wages	For U.S., gross wages are defined as total wages associated with this deduction before any tax-sheltered deductions are applied. For Canada, gross wages are defined as gross earnings plus taxable benefits associated with this deduction. Type the gross wages as a positive number to reflect an increase in gross wages for this deduction code. Type the gross wages as a negative number to reflect a reduction in gross wages for this deduction code.

Select the Pension tab. Specify this information:

Funding Source

Select the funding source code to adjust.

Amount

Type the amount of the funding source to adjust.

Type the amount as a positive number to reflect an increase in the amount of the pension payments for this fund.

Type the amount as a negative number to reflect a reduction in the amount of the pension payments for this fund.

Select the Additional Information Tab. Specify this information:

Distribution Type: Select a distribution type to change the distribution type associated with this adjustment.
Distribution Code: Select distribution codes 1 and/or 2 to change the distribution codes associated with this adjustment.
Percent Total Dist: Type a different percent value to change the percentage of the total distribution code associated with this adjustment.

Select the Add form action to add the form.

Update the adjustment to payroll history through Payroll Close (PR197).

We recommend you run Payroll Register (PR141) before you close adjustments and include these totals in the payroll ledger you use for balancing. If you wait to close the adjustment until you process the next payroll cycle, the adjustment will be included with the payroll register of that payroll and might complicate balancing. Creating the Payroll Register (U.S. and CA)