Time record statuses
The time record status identifies where the time record is in the payroll processing cycle. A time record can be in Batch, Future, Current, Processed, or Error status.
Time records are typically entered into the application in Batch status, and are grouped together using a batch number for easy editing and balancing purposes.
Time records are released by batch number to Future status. Future status time records are selected to Current status by time record date and process level, department, and pay frequency, or any combination. Current status time records are time records that are ready for processing through a payroll cycle.
If no problems exist when you process earnings and deductions, the time records are updated to a Processed status. If problems occur, the time records are updated to an Error status.
The following sections define each time-record status code in detail:
Batch
Batch status time records share a common batch number for editing and balancing. You can make changes to batch status time records at any time.
The following processes create time records in batch status.
You can define company parameters to require batch control totals before releasing a batch for processing.
Future
Future status time records are time records released from batch status but are not yet ready to process in a payroll cycle. Future status serves as a holding status and provides a stopping point for further editing, if necessary.
Future time records are no longer associated with the batch number, so the time record date becomes the key for selecting future status time records for release to current status.
After you release time records to future status, you cannot change them back to Batch status. Future status provides further editing and sorting by process level, department, or user level.
Current
Current-status time records are ready for processing in a payroll cycle. Payroll uses only current status time records when you create earnings and deductions during the payroll cycle.
Processed
A Processed status indicates that a time record has been processed during the payroll cycle. You can make changes to processed time records, but you must then reprocess earnings and deductions. Payroll deletes Processed status time records when you close the payroll cycle.
Error
Payroll automatically places time records in Error status when an error occurs in processing a time record or when you make a change to a processed time record. You can manually place time records in Error status and then correct the time records.
You must re-run payroll cycle programs when error-status time records exist.