Verifying Social Security numbers for employees

The Social Security Administration (SSA) provides the Enumeration Verification System (EVS) service to verify that a given Social Security number is assigned to the individual whose name you submit. Verifying employee Social Security numbers ensures that your employee records are correct for completing W-2 forms and reporting wages to government agencies. To use this service, an employer must first be assigned a requester ID code by the SSA.

Verify social security numbers of employees

  1. Access Enumeration Verification (PR293).
  2. Select Create in the Report Option field. Payroll creates a file named evs-ssn in the appropriate directory.

    UNIX directory:

    $LAWDIR/printusername/jobname/step nbr/evs-ssn

    Windows directory:

    %LAWDIR%\printusername\jobname\step nbrevs-ssn

    IBM i directory:

    LAWDIR/print/username/jobname/step nbr/job#/evs-ssn

  3. You can send the magnetic media file to the SSA for review. The SSA will return the file back to you.
  4. When you receive a file back from SSA, copy it to the appropriate directory.

    UNIX directory:

    $LAWDIR/productline/work/SSN-EVS/SSN-EVS

    Windows directory:

    %LAWDIR%\productline\\work\SSN-EVS\SSN-EVS

    IBM i directory:

    LAWDIR/productline//work/SSN-EVS/SSN-EVS

  5. Select Verify or Summary in the Report Option field on Enumeration Verification (PR293).
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