Assign direct deposit distributions for non-US or non-Canada employees

  1. Access Direct Deposit Distribution (PR12.1).
  2. Select the Company and Employee.

    The direct deposit distribution record that is selected as the default is always the last record processed.

  3. Use these guidelines to enter field values:
    Distribution Order

    specify the order in which to take the direct deposit distributions. You can leave this field blank, but Payroll will not take the direct deposit distribution until there is an order number in this field.

    Country

    Select a different country code to set up a direct deposit distribution for future use. If you do not select a country code, the country code from the employee record is the default.

    Note: To retain history on an employee's direct deposit distributions, inactivate a current distribution by removing Xs from all pay cycle fields and adding a new direct deposit distribution with a new number in sequence.
  4. Click the View All button to view all of the employee's direct deposits or to reorder the deposits.
  5. Click the Update ACH button to view the Employee Automatic Deposit (PR12.6) .
  6. Select the Global tab to assign the employee’s direct deposit distributions for countries using the Routing Number and SWIFT code that are defined in the Bank Master (R102.1). Use the following guidelines to enter field values:
    Routing Number

    Select the routing number that identifiefs the bank where the net pay is deposited. The bank name default is based on the Routing Number setup.

    SWIFT Code

    Select the SWIFT code that is associated to the Routing Number as defined in the Bank Master (R102.1). The branch name default is based on the selected SWIFT code. If the direct distribution record is tied to an exchange center, then this field should be blank.

    Account

    Type the International Bank Account Number (IBAN) where deposits are made. The field length is being validated based on the country-specific requirement for direct deposits. PR212 generates an error report file with the listing of employees with invalid IBAN record.

    Account Type

    Select C (Checking/Current) or S (Savings) to identify the type of account where Funds are deposited.

    Prenotify Status

    Select the status of the direct deposit distribution between the company and the processing bank. Valid values are: Select A-Accepted, P-Prenotified, or N-Not Prenotified.

    Payment Description

    Type the description that is printed under the employee deductions in Earnings and Deductions Calculation (PR140) and on payment and direct deposit receipts that are created by Payment Print (PR160).

    Payable To

    Type the name of the account.

    Flat Amount

    To specify an amount for automatic deposit, specify the amount and leave the Percent of Net field blank.

    Percent of Net

    Type the percent of net pay to automatically deposit. If a value is typed in the Percent of Net field, leave the Amount field blank.

    Default

    Select whether this is the employee's default direct Deposit distribution. If the Automatic Deposit field on Employee (HR11.1) is Yes, then you must select a default direct deposit distribution. The distribution you select as the default is always processed last. You must define the default account as 100 percent so that the Payroll application distributes the total remaining balance of net pay to this account after all other distributions have been processed

    Print Receipt

    The value in this field is populated in the Print Receipt field of the PMTOUT record. It this field is blank, then Yes is displayleld in the PMTOUT Print Receipt field.

    Effective Date (Begin Date)

    Type a beginning date for the distribution. If the Begin Date field is blank, the system date is used. The begin date is compared to the payment date that is specified in Earnings and Deductions Calculation (PR140) to determine if the direct deposit distribution is valid.

    Effective Date (End Date)

    Type an ending date for the distribution. If the End Date field is blank, No end date is assumed. The end date is compared to the payment date that is specified in Earnings and Deductions Calculation (PR140) to determine whether the direct deposit distribution is taken.

    Cycles

    Match the cycles with the cycles on Earnings and Deductions Calculation (PR140). Select an X in the appropriate fields to indicate the cycles in which the direct deposit distribution is taken. You must select at least one cycle. You can select up to nine Cycles.

    Original

    Specify the total number of times the direct deposit distribution is to be taken. If occurrences are not regulated, leave the Occurrences - Original field blank.

    Remaining

    If you specified a value in the Occurrences - Original field, the remaining number of times the distribution is to be taken is displayed.