Which time record entry method should I use?
This table lists the procedures in this chapter for manual time entry, and the general and specific use of each method.
| Method | General Use | Specific Use |
|---|---|---|
| Entering time records for one employee by batch | Enter more than one time record for one employee at a time and use minimum detail on your time records. | One employee, general use |
| Entering time records for one employee by work period | Enter a specific number of hours for each date an employee worked within a work period. | Employees with FLSA (Fair Labor Standards Act) overtime pay plans |
| Entering detailed time records for one employee by batch | Enter more than one detailed time record for one employee at a time. |
Overrides to Employee Record Strategic Ledger |
| Entering activity time records |
Enter time records and assign activity codes from the Project Accounting application. |
Activity Codes Strategic Ledger Overrides to Employee Record |
| Entering and maintaining current or future time records |
Enter time records after you move the records out of batch status. - or - Maintain time records in current, future or error status. |
Add last minute time records before processing payroll. Correct time record errors. |
| Speed entering time records for multiple employees | Enter time records for employees in a specific process level, department, employee group, or user level using specific pay codes. |
Customized time entry form. Faster entry of records because pay codes and employees are already selected. Ensure all pay clerks are using correct pay codes with the appropriate employees. |
| Entering time records for multiple employees | Enter time records for multiple employees using the same time record date. | Multiple employees, general use |
| Entering step and grade or grade range schedule time records | Enter time records for multiple employees who are assigned to a step and grade or grade range schedule. |
Step and Grade Schedules Grade Range Schedules |
| Entering attendance time records | Enter time records for multiple employees and assign attendance codes to the time records. | Attendance Codes |
| Entering position time records |
Enter time records for multiple employees and assign position codes from the Personnel Administration application to the time records. |
Position Codes |
The following chart shows a decision process to determine which time record entry method to use.
