Entering attendance time records
This procedure covers how to enter time records for employees and assign the time records to an attendance code or occurrence.
Before you enter attendance time records, you must define pay codes. Defining pay codes
Enter attendance time records
- Access Attendance Time Entry (PR35.5).
- Type the batch number you want to assign to the time records in the Batch field.
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Select grouping options. Specify this information:
- Check (Check Group)
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The check group that the hours for these time records belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.
- Process (Process Group)
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The process group that hours for these time records belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.
- Tax Frequency
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The option that indicates how you want to override normal taxation.
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Enter time records. Specify this information:
- Employee
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The employee this time record applies to.
- Date
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The time record date. If left blank, the system date defaults.
- Hours
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Hours worked for this time record.
- Att Code (Attendance Code)
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Select an attendance code to track attendance history if you use the Time and Attendance application.
- Att Ocr (Attendance Occurrence)
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If the time record is associated with an attendance code, select the value that determines if the time record entry is a new occurrence or a continuation of an existing occurrence.
- Pay Code
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The pay code that applies to this time record.
- Job Code
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The job code with which the pay is associated. If left blank, the job code defaults from the employee record.
If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position and then the employee.
- Shf (Shift)
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The shift the pay is associated with, or you can leave the field blank and let the shift default from the employee record.
If you use formal positions in the Personnel Administration application and position rules are defined to default the shift, then the shift defaults from the position and then the employee.