Creating offset time records

Payroll lets you create offset time records through Offset Time Record Creation (PR128). Offset time records consist of negative hours that reduce the regular hours produced by auto time records.

Only time records in current status can have offset time records created using Offset Time Record Creation (PR128).

Before you create offset time records, you must set up exception and offset time record rules, manually enter exception time records, or create automatic time records. Setting up pay structure Time records: entering

Note: When you run Offset Time Record Creation (PR128), the application creates offset time records for employees who have the Auto Time Record field on Employee (HR11.1) set to Yes, Standard, or Time Group, and who have one or more exception time records. Payroll creates an offset time record for each exception time record.

Create offset time records

Access Offset Time Record Creation (PR128).
Select to print the report by Company, Processing Group, or Process Level. You cannot select both a Processing Group and a Process Level.
Select report options. Specify this information:

Update

Select whether to run a report only or perform the update.

If you select Y (Update), the update is performed. If you select N (Report Only), the application creates a report listing pending changes.

Employee Sequence

Select an employee sequence to override the default print order defined for the company on Company (HR00.1).

Variance Report

Select whether or not to create a report listing the employees with unbalanced exception and offset pay codes.

Select Yes to create the report. Select No if you do not want to create the report.

Default Exception Tax Fields

If set to Yes, the offset Time Record's Tax Fields will default from the Exception Time Record.

Default Position Code

If set to Yes, the Offset Time Record's Position Code will default from the Exception Time record.

Note: The Position Code must be correct on the Exception Time Record for this feature to work. PR128 does NOT have functionality to analyze the characteristics of the Regular (normal working hours) time records.
Select the Submit form action to submit the report.

If you define rules by employee group, Offset Time Record Creation (PR128) looks through employee groups alphabetically until it finds the first group where the employee belongs. The application uses the exception rules for that employee group to create offset time records for the employee.