Entering time records for one employee by batch

This procedure covers how to enter time records in batch status for an employee.

Before you enter time records for one employee by batch, you must define pay codes and employee pay. Setting up pay structure

Enter time records for one employee by batch

Access Time Entry (PR35.1).
Type the batch number you want to assign to the time records in the Batch field.
Select the employee you want to enter time records for in the Employee field.
Type the year these time records occur in.
Enter time records. Specify this information:

Hours

Hours worked for this time record.

Pay Code

The pay code that applies to this time record.

Job Code

The job code with which the pay is associated. If left blank, the job code defaults from the employee record.

If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position followed by the employee.

Rate

Type the rate of pay for this time record.

– or –

Leave the field blank, and the rate of pay defaults.

Rate of pay defaults

MMDD (Month, Date)

Type the month and date of the time record.

The system uses this field with the Year field to determine the pay period and work period, and to select time records for processing.

SH (Shift)

The shift the pay is associated with, or you can leave the field blank and let the shift default from the employee record.

If you use position rules in the Personnel Administration application, see the Infor Payroll User Guide for position and pay rate defaulting information.

CG (Check Group)

The check group that hours on this line belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.

PG (Process Group)

The process group that hours on this line belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.

TF (Tax Frequency)

The option that indicates how you want to override normal taxation.

PD (Payroll Distribution)

If a percent distribution record exists on Payroll Distribution - Employees (PR23.1) for the pay code entered on the time record, Yes displays.

To override a defined percent distribution, change the Yes to No.

Options for entering time records for one employee by batch

These options are available for entering time records for one employee by batch:


To	Select
view total hours and amounts entered for the employee	the Totals special action.
write comments to store on the time record	the Time Record Comments button.
write comments that print on the employee's payment	the Payment Comments button.
release the time records from batch to future status	the Release special action.