Assigning standard time records

When employees work the same number of hours each pay period, you can create standard time records, eliminating the need to enter time for every pay cycle.

Assign standard time records

  1. Access Standard Time Record (PR30.1).
  2. Select the Employee or the Employee Group.
  3. Click the Time Record Comments button to define time record comments and indicate whether the comments can be printed on reports.
  4. Define a standard time record for individual employees or for employee groups. Specify this information:
    FC

    Select Add, Change or Delete.

    Pay Code

    Select a pay code.

    For Time and Attendance users, a pay code tied to an attendance code defaults when you select an attendance code.

    Hours

    Type the number of hours you want to associate with the pay code.

    Job Code

    Select a job code. If you leave this field blank, the job code from the employee record defaults.

    Amount

    Type the rate of pay or leave the field blank.

    For hourly employees, the amount is considered an hourly rate and is multiplied by the hours entered on the time record. For salaried employees, the amount entered overrides normal salary amounts for pay codes with calculation type of Normal Rate and is not multiplied by the hours entered.

    If you leave the field blank, the pay rate defaults from the pay code, alternate rates, job code, pending actions, log file, or the employee record.

    Begin Date

    Type the date the standard time record becomes effective.

    If left blank, the system date defaults.

    For the Begin Date and End Date field, Payroll compares the effective date to the time record date entered in Automatic Time Records (PR134) to determine whether a time record is created.

    End Date

    If applicable, type the date the standard time record is no longer in effect.

    If left blank, Payroll assumes there is no end date.

    Curr Code

    Select the currency you want to assign to this standard time record.

    This field must be the same as the employee currency.

  5. Select the More tab to define additional parameters for standard time records. The parameters you define in these fields override any corresponding parameters defined. Specify this information:
    CG (Check Group)

    All time records with a common entry in this field are grouped on one payment record for the employee.

    If multiple payments are desired, type a different value. You can type alpha or numeric values.

    PG (Process Group)

    All time records with a common value in this field are grouped for tax calculation purposes.

    Process groups allow you to tax pay codes separately, but combine earnings in a single payment.

    TF (Tax Frequency)

    Select the option indicating how you want to override normal taxation.

    Daily TimeRecord

    Select whether Automatic Time Records (PR134) creates a batch with employee’s daily time records for the entire pay period based on the calendar days. This is applicable only for the Salaried employees who are exempt from Overtime calculation.

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