How do I monitor earnings and deduction calculation reports?

The Earnings and Deductions Calculation produces a number of edit reports. It is recommended that these reports be monitored when the user processes the payroll cycle. The edit reports include Delete TR, Errors, Warnings, Garnish and Voids.

The Delete TR report provides a list of all time records the application deleted as a result of setting the flags for Bypass Employee Errors and Delete Error Time Records to Yes. Only the error time records that cannot be fixed by the application are deleted. If a time record is changed to error status by making a change on the record, the application does not delete this time record and write the error to the Delete TR report unless the time record cannot be processed as changed.

The Errors report provides a list of all fatal errors which prevent the Payroll Cycle reporting to stop.

Only those time records with errors that cannot be fixed by the application are displayed on the Delete TR report. When you change the wage rate of a processed time record, the application changes the status of the time record to error. The application can fix the error when the Earnings and Deductions Calculation is reprocessed. This kind of error does not display on the Delete TR report because the error can be fixed by the application.

If the Tax Warning Messages flag is set to Yes, the Warnings report displays soft edits describing conditions the user can choose to review for accuracy. These conditions do not prevent the payroll cycle programs from processing. This report indicates tax engine messages.

For example, employees who elect to have an additional amount or percent withheld for federal taxes are listed on the Warnings report.

The Garnish report gives the user a consolidated report of what was and was not calculated for garnishments for this payroll cycle.

The Void report displays Payroll-voided payment numbers. For example, when an error is discovered on one or more printed payments and the user goes back to edit or delete time records for these payments and re-runs the Earnings and Deductions Calculation for errors only, the voided payment numbers appear on the Voids report.