Updating a vendor agreement item

Phase 3 of the Vendor Agreement Import process consists of updating agreement lines for pricing default.

To update a vendor agreement item

Access Vendor Price Agreement Import (PO536).
On the Processing tab, you specify where you want to load the vendor information. Use the following guidelines to enter field values.

Agreement Reference

Enter the agreement reference to update.

Run Phase (1) to Load Vendor Agreement File

Select No.

Run Phase (2) to Change the Lawson Item Flag

Select No.

Run Phase (3) to Update Agreement Item

Select Yes.

Note: If you want to update only agreement line items that have been assigned a Manual status, select M. A Manual status is assigned to records with errors and records that need a new Lawson item number but the Item Create Flag on the agreement header is set to Manual entry.

Note: When you run each phase separately, Phase 3 will not run unless the UNSPSC and User Field tabs are blank.
If you are running each phase separately, remove any information entered on the UNSPSC or User Field tabs.
Access Vendor Agreement Import Manual Input (PO36.2) to view or update vendor items for which item numbers are manually assigned. You also can update items that have been flagged for manual input because of errors.
You can select Detail to access Vendor Agreement Line Detail (PO36.4). You use this program to view item detail for items that are manually assigned. For example, you can view the item identifier that the item number is assigned to, base cost, unit of measure, price break information, and UNSPSC codes and user field values from the CSV file.

Note: Vendor items with non-fatal errors will be updated to the agreement line and added to the item master. Items with fatal errors will not update the agreement line.

On the Identifier tab, click the Attributes button to assign values to item attributes. Item Attributes (IC56.1) displays. For information on defining item attributes, see the Inventory Control User Guide.
You can select Errors to access Agreement Line Errors (PO36.5). You use this program to view fatal and non-fatal error messages that have occurred on the agreement line for items that are flagged for manual input.

Reports created by Phase 3

The Phase 3 Error Detail report generates a line listing of vendor items with errors and the total number of records with non-fatal errors and the total number of records with fatal errors.
The Phase 3 Assign Lawson Item Number report generates a summary of the number of items that were added to the Item Master, the number of agreement lines for which items were created with no errors, and with non-fatal errors, the number of agreement lines where items were not assigned because of fatal errors, the number of agreement lines where items already exist of the Item Master, the number of agreement lines marked for manual input of the item number, and the number of agreement lines that have the Lawson Item Flag set to Yes.