Loading bids

You load bids to catalog records (when prices are from vendor catalogs) or to contracts (when prices are based on special, signed agreements with vendors). After you load the contract or catalog records, they can be used to default unit prices to purchase orders.

If bids are loaded when prices are from vendor catalogs, the prices have an effective date. If bids are loaded when prices are from contracts, contract lines can accumulate statistics showing total payment and quantities ordered.

To load bids

  1. Access Bid Load to Contract or Catalog (PO150).
  2. Type the vendor information. Use the following guidelines to enter field values.
    Override Bid Vendor, Purchase From

    If the vendor on the catalog or contract differs from the vendor for the bid, type the name and purchase from location code of the overriding vendor.

    Note: If you use the override vendor option, no vendor item information will be created on the agreement lines for the override vendor.
    Agreement Type

    Select Contract to load vendor prices as contract order lines. Select Catalog to load the prices as a catalog.

    Agreement Reference

    Type an agreement reference if you want to add a new agreement or update an existing agreement.

    Effective Date

    If you load vendor prices as a catalog or contract, you can enter a date when the prices go into effect.

    Expiration Date

    If you update an agreement, you must enter an expiration date.

    Note: An expiration date is not required when you add a new agreement.