Creating purchase orders from order requests

The Purchase Order application receives order requests from other applications and creates purchase orders from those requests. This procedure shows you how to create purchase orders from other applications.

Before the Purchase Order application can create purchase orders (from order requests originating from other applications), you must define vendor and unit cost values for the items being ordered.

Procedure flow: Creating purchase orders from order requests

To create purchase orders from order requests

  1. Access Purchase Order Interface from Lawson Applications (PO100).
  2. Select the Main tab to add required parameters for creating purchase orders from order requests. Use the following guidelines to enter field values:
    Default Buyer

    The buyer you select will be entered on purchase orders where no buyer is defined.

    Release Purchase Orders

    Select Yes to automatically release purchase orders that are created by the program.

    Select No to be able to view purchase orders before release (for example, to add comments).

    Default Delivery Days

    The delivery days you select will be entered on purchase orders where no delivery days are defined and are used in the leadtime calculation for items.

    Combine on PO Line

    Select whether to automatically combine interface records onto one line.

    Maximum Number of Lines on PO

    Type the maximum number of lines allowed on a purchase order.

    One Ship To Per PO

    Select Yes to create a PO for each ship-to location. The default is No.

    Vendor Option

    Select whether the vendor entered as run time job parameter are inclusion vendor or exclusion vendor.

    An inclusion vendor means that the purchase order interface records for that vendor will be picked up and processed by this run of PO100.

    An exclusion vendor means that the purchase order interface records for that vendor will be intentionally skipped during the run of PO100.

  3. Select the Print Options tab to make selections about what prints on the report.
    Print PO Comments

    Select whether you want PO comments to print.

    Report Level

    Select whether you want the detail level on the report.

    Print PO by Status

    Select a PO status to filter the report. Valid values are: 0 - All; 1 - Unreleased; 2 - Released.

    Print Exception Report

    Select whether to print the exception report and how to sort the exceptions. The values available are:

    • Do not print exception report

    • Sort exceptions by vendor/purchase from

    • Sort exceptions by item

    • Sort exceptions by source document

    • Sort exceptions by buyer code

  4. Select the Filters tab to define filters for the purchase orders created from interfaced files to limit the purchase order interface records for processing. Use the following guidelines to enter field values:
    Buyer

    Select a buyer code on which to filter POs.

    Buyer Purchasing Class

    Select whether or not you want the buyer purchasing class to filter with the buyer code.

    Vendors

    Select whether or not you want the vendor to filter with the buyer code.

    Locations

    Select whether or not you want the location to filter with the buyer code.

    Req Locations

    Select whether you want the requesting location to filter with the buyer code.

    Delivery Days

    Select the number of delivery days on which to filter POs. This field contains the number of days until the order is expected to be delivered.

    Priority Range

    Type the Buyer Priority range on which to filter POs. Valid values are 1-99.

    Ship To Location or Report Group

    Select a Ship To location or Report Group on which to filter POs.

    PO Code
    Purchasing Major, Minor Class

    Select a Purchase Major and Minor Class on which to filter POs.

    Requesting Location or Req Location Attribute

    Select a Requesting Location or Req Location Attribute to filter POs.

    Agreement Reference

    Select an Agreement Reference on which to filter POs.

  5. Select the More Filters tab. Use the following guidelines to enter field values:
    Item

    Select an item on which to filter POs.

    Item Type

    Select the item type on which to filter POs.

    Manufacturer code, Division

    This field contains the manufacturer's code on which to filter POs.

    Unit Cost Origin

    You can filter on the origin of the unit cost. For example, select G to automatically release Punchout POs.

    Requisition Number

    Select an Agreement Reference on which to filter POs.

    Procurement Template number

    Select a Procurement Template Doc number on which to filter POs. Doc Nbrs are displayed on PO15.1.

    Bill Code

    Select a Bill Code on which to filter POs.

  6. Select the Acct Filters tab. Use the following guidelines to enter field values:
    Accounting Unit

    Select an accounting unit on which to filter POs.

    Activity

    Select an activity on which to filter POs.

Related reports and inquiries

To Run
Issue purchase orders in batch Mass PO Issue (PO120)
List PO numbers that were deleted because of a run of PO100 or were deleted manually using Purchase Order Entry (PO20.1) Audit Report of Deleted PO Numbers (PO191)
Print a list of records in the PO interface file PO Interface Listing Report (PO234)
Related topics