Transaction accounts

Account	Use	Set Up
PO Accrual	Used as a temporary holding account to track the amount of inventory that has been received but not yet paid for (invoice has not yet been matched).	Company (MA01), Process Level (AP00.5)
Item Cost Variance Suspense (for detail match of inventory items)	This is a temporary holding account that is used to indicate offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is passed to the Inventory Control application for posting.	Company (MA01), Process Level (AP00.5)
Tolerance Offset	Used to offset a cost difference between the invoice goods amount and the receipt goods amount that is within tolerance. Used for invoice match and detail match within tolerance.	Company (MA01), Process Level (AP00.5)
Receipt Write off	This account is used to write off old receipts that cannot be matched.	Company (MA01), Process Level (AP00.5)
Match Write off	This account is used to write off amounts you have paid for goods but do not expect to receive or goods written off when receipts are adjusted.	Company (MA01), Process Level (AP00.5)
Matched Not Received	This temporary holding account is used to post amounts for goods you have paid for but not yet received. Used for inventory items.	Company (MA01), Process Level (AP00.5)
Returns Suspense	Used as a temporary holding account to post inventory items being returned to vendors.	IC Location (IC02)
Inspection Hold	Used as a temporary holding account to track inventory items received and waiting for inspection.	IC Location (IC02)
Freight	The account that is used when freight charges are applied against vendor returns.	IC Location (IC02)
Handling	The account that is used when handling charges are applied against vendor returns.	IC Location (IC02)
Scrap	The account that is used when inventory items are canceled off vendor returns or inventory items are rejected at inspection and written off.	IC Location (IC02)
Inventory	The account used when inventory items are received.	GL Category (IC04)
Cost Variance / Adjustment	The account used when cost variances cannot be posted to the inventory account because no stock exists.	GL Category (IC04)
Expense	The account used when non-inventory, special order, and services type items are received and when invoices are processed for these items.	Entry forms (PO20, RQ10, AP20).
AP Accrual	The liability account invoices post to when matched.	AP Company (AP00.4), Process Level (AP00.5), Vendor (AP10), Company Vendor (AP10.5), Invoice Entry (AP20s)
Discount Accrual	The account used to accrue payment discounts prior to processing payment.	AP Company (AP00.4), MA Company (MA01)
Discount Earnings	The account used to accrue payment discounts during Payment Closing (AP170).	AP Company (AP00.4), Process Level (AP00.5), Vendor (AP10), Company Vendor (AP10.5), Invoice Entry (AP20s)

PO Accrual

Used as a temporary holding account to track the amount of inventory that has been received but not yet paid for (invoice has not yet been matched).

Company (MA01), Process Level (AP00.5)

Item Cost Variance Suspense (for detail match of inventory items)

This is a temporary holding account that is used to indicate offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is passed to the Inventory Control application for posting.

Company (MA01), Process Level (AP00.5)

Tolerance Offset

Used to offset a cost difference between the invoice goods amount and the receipt goods amount that is within tolerance. Used for invoice match and detail match within tolerance.

Company (MA01), Process Level (AP00.5)

Receipt Write off

This account is used to write off old receipts that cannot be matched.

Company (MA01), Process Level (AP00.5)

Match Write off

This account is used to write off amounts you have paid for goods but do not expect to receive or goods written off when receipts are adjusted.

Company (MA01), Process Level (AP00.5)

Matched Not Received

This temporary holding account is used to post amounts for goods you have paid for but not yet received. Used for inventory items.

Company (MA01), Process Level (AP00.5)

Returns Suspense

Used as a temporary holding account to post inventory items being returned to vendors.

IC Location (IC02)

Inspection Hold

Used as a temporary holding account to track inventory items received and waiting for inspection.

IC Location (IC02)

Freight

The account that is used when freight charges are applied against vendor returns.

IC Location (IC02)

Handling

The account that is used when handling charges are applied against vendor returns.

IC Location (IC02)

Scrap

The account that is used when inventory items are canceled off vendor returns or inventory items are rejected at inspection and written off.

IC Location (IC02)

Inventory

The account used when inventory items are received.

GL Category (IC04)

Cost Variance / Adjustment

The account used when cost variances cannot be posted to the inventory account because no stock exists.

GL Category (IC04)

Expense

The account used when non-inventory, special order, and services type items are received and when invoices are processed for these items.

Entry forms (PO20, RQ10, AP20).

AP Accrual

The liability account invoices post to when matched.

AP Company (AP00.4), Process Level (AP00.5), Vendor (AP10), Company Vendor (AP10.5), Invoice Entry (AP20s)

Discount Accrual

The account used to accrue payment discounts prior to processing payment.

AP Company (AP00.4), MA Company (MA01)

Discount Earnings

The account used to accrue payment discounts during Payment Closing (AP170).

AP Company (AP00.4), Process Level (AP00.5), Vendor (AP10), Company Vendor (AP10.5), Invoice Entry (AP20s)