To approve or dispute bank charges

Charge Amount

The total amount of the charge (including tax) displays.

Commodity Code

Select the commodity code to assign to this charge.

Diversity Code

Select the diversity code for the Accounts Payable vendor. You set up diversity codes using Diversity Code (AP13.2) and assign them to vendors using Vendor (AP10.1).

UNSPSC

Select the following for the UNSPSC code (Universal Standard Products and Services) for the charge.

• Segment

• Family

• Class

• Commodity

You set up UNSPSC codes using UNSPSC Product Codes (IC16.1).

Income Code

Select the income code, representing a type of income withholding. You set up income codes using Income Code (AP05.5). Further, you assign an income code to a merchant using P-Card Merchant (PD04.1).

Manufacturer Information

Select the manufacturer code, including the manufacturer division and item number. You set up manufacturer codes using Manufacturer Code (IC14.1).

Tax Amount

The amount of tax on the charge displays.

MCC Code

Select the merchant category code (MCC) for the charge. You assign an MCC code to a merchant group using P-Card Merchant Group (PD05.1).

Reason Code

Select the reason code that provides detail on the charge. During program setup, if you required reason codes for disputed charges, you must include a reason code here for a charge that is disputed.

You set up reason codes using P-Card Reason Code (PD08.1). (Inactive reason codes cannot be assigned to charges.)

Tax ID

The Tax ID for the merchant displays.

Company

The Accounts Payable company that is responsible for this charge displays.

Charge Amount

The total amount of the charge (including tax) displays.

Account

Select the general ledger accounting unit, account, and subaccount to assign to the charge. You set these up using Accounting Units - Accounts (GL20.1).

Distribution Company

Select the Distribution company.

Activity

Select an activity to associate with this charge. You set up activities using Activity (AC10.1).

Billing Category

Select the billing category to assign to this charge. You set up billing categories using Billing Category Rates (BR03.1).

User Analysis

Type the user analysis values to assign to this charge.

Tax Amount

Type the amount of tax on the charge.

Account Category

Select the account category to assign to this charge. You set up account categories using Account Categories (AC05.1).

Click the Mult button to enter multiple accounts for this charge. P-Card Charge Accounts (PD22.1) displays. Use the following guidelines to enter field values.

Dist Code

Select a distribution code to automatically create expense distributions for invoices, or to split an invoice distribution into multiple distributions. You create distribution codes using Distribution Code (AP05.3).

Tax Amt

Type the amount of tax on this charge.

Type

Select the type of distribution that this represents (goods or tax).

Account

Select a general ledger accounting unit, account, and subaccount for this charge.

Company

Select the Distribution company for the charge.

Amount

Type the amount of the distribution.

Select the Distribution Detail tab to enter details about the distribution. Use the following guidelines to enter field values.

Activity

Select an activity for the distribution.

Account Category

Select an account category for the distribution.

Billing Category

Select a billing category for the distribution.

User Analysis

Type the user analysis values for the distribution.