To maintain interfaced purchase orders

  1. Access Purchase Order Interface (PO53.1). Enter the purchase order you want to edit and decide the record type you want to view in the Rec Type field.
    Note: This form is similar in format to Purchase Order Entry (PO20.1).
  2. Click the Default button to add or edit purchase order header defaults.
  3. Click the Miscellaneous Add-On Cost button to add or edit purchase order add-on charges or line add-on charges.
  4. If you are using Contract Management, click the Retainage button to add retainage information.
  5. Click the Line Detail button to add or edit purchase order information at the line level.
  6. Click the Distribution button to edit purchase order distributions at the line level.
  7. Click the Comments button to add or edit comments, such as comments about the vendor or delivery.
  8. Select one of the following tabs to enter additional information. Consider the following tabs.
    Terms

    Enter the process level, terms code, letter of credit, and invoice method (by mail, electronically, or invoice not required).

    You can also indicate whether this is a P-Card purchase order and give the P-Card number. For more information, see the Procurement Card chapter.

    Currency

    Type the currency and exchange rate.

    Shipping

    Indicate freight and shipping terms, and other shipping information.

    Drop Ship

    Select whether receiving is required for the goods being shipped, and the carrier information.

    Issue

    Select the issue method (fax, EDI, paper, or do not print) and what information is included when a revised purchase order is re-issued.

    User

    Enter user-defined dates and fields.

    Template

    Select a blanket standard agreement.

    Intrastat

    Select Intrastat information, such as the Nature of Transaction Code and Statistical Procedure Code.

    Grant Management

    Select whether the purchase order is a subcontractor purchase order.

    This field is only valid if you completed Grant Management application setup. For more information, see the Grant Management User Guide.

    Miscellaneous

    Enter miscellaneous information, such as user ID of the person who changed the record last, and the cross-reference vendor.