Order request

An order request is a file that contains a request for items or services. Order requests can originate from Inventory Control, Requisitions, Case Carts, and Order Entry applications.

When the Purchase Order application receives order requests from other applications it stores the requests in an interface file. You initiate the creation of purchase orders with one of two programs in the Purchase Order application: Purchase Order Interface from Lawson Applications (PO100) and Purchase Order Worksheet (PO23).

Note:  Purchase Order Interface from Lawson Applications (PO100) can default values for buyer code and delivery date based on information entered on the Main tab.

Purchase Order Interface from Lawson Applications (PO100) searches the interface file for order requests containing all required information and then creates purchase orders automatically. In order to automatically process purchase orders, order requests must contain a vendor, a buyer code, a cost source, and a requested delivery date.

Purchase Order Worksheet (PO23.1) lets you add missing information to order requests. You can determine pricing, combine requests for the same item, change quantities, and other purchasing information. After you add the missing information, you can create and release the purchase order in Purchase Order Worksheet (PO23.1), or rerun Purchase Order Interface from Lawson Applications (PO100) to create and release purchase orders in a batch mode.

If the buyer fully or partially cancels a requisition line in Purchase Order Worksheet (PO23.1) before a purchase order is created, the action will be audited. Use Purchase Order Worksheet (PO23.1) to produce an audit record of requisition lines that were cancelled by the buyer before a purchase order is produced. The functionality also updates a cancelled quantity field on the requisition line.

Applications that send order requests to the Purchase Order application require additional setup requirements that control the transfer of order information to the Purchase Order application. Please see the appropriate user guide for the application that you want to interface with the Purchase Order application: Inventory Control User Guide, Requisitions User Guide, Lawson Distribution Management User Guide, Case Carts User Guide.