Posting to the General Ledger
The following programs are used to post transactions to the general ledger.
| General Ledger Interface (IC130) | Posts transactions processed in the Inventory Control, Purchase Order, Requisitions, and Warehouse applications to the general ledger. |
| Received, Not Invoiced Report (PO135) | Posts transactions to the general ledger for non-inventory purchase order receipts and adjustments. This program is an as-of or estimate program which records your liability for the period. This program creates auto reversal transactions. |
| Matched, Not Received (PO136) |
Matched, Not Received (PO136) prints a list of invoice details that were processed without a received quantity. It also lists the orders for which the approved quantity for the purchase order line is greater than the received quantity. PO136 posts written off invoice details to the general ledger. |
| Standard Cost Calculation (PO139) | Standard Cost Calculation (PO139) calculates and creates a reversing journal entry for the difference between purchase order cost and standard cost for purchase order lines with a matched not received (MNR) or PO Receipt Accrual quantity that is greater than zero. PO139 is only available for use by standard cost companies. For more information, see Standard Cost Calculation. |
| Open Receipt Archive (MA180) | Posts written off and archived receipt transactions to the general ledger. Written off receipts are still available in the match process. Archived receipts are no longer available in the match process. |
| Payment Closing (AP170) | Completes a cash payment cycle for a pay group. Once you close the cash payment cycle, you cannot reprint bad payment forms or recreate a payment tape or electronic payment file. Creates and posts transactions to the general ledger for cash, discount, reportable income withholding, currency gain and loss, and payment accrual transactions. |
| Invoice Distribution Closing (AP175) | Posts transactions for released invoice distributions to the general ledger. You must run AP175 at least once in an accounting period; however, you can run it any time after you release an invoice. |
| Match Discount Accrual (AP176) | Posts accrued payment discounts that were created during the match process. You must run this program at least once per accounting period, but you can run it as often as you need. It is recommended that you run this program at the same time you run Distribution Posting (AP175). This program debits the Accounts Payable Liability account using the accrual code on the invoice and credits the Discount Accrual account defined on the Invoice Matching company. |
| Invoice Reinstatement (AP190) | Reinstates invoices associated with payments voided in the Cash Management application. Depending on the reason for voiding the payment, you can reschedule, maintain, or cancel a reinstated invoice. Creates and posts transactions to the general ledger for cash, discount, reportable income withholding, currency gain and loss, and payment accrual transactions. |
| Unrealized Gain or Loss (AP191) | For companies that pay non-base currency invoices this program is used to calculate, create, and post unrealized gain and loss transactions, for released invoices. |
| Company Expense Posting (EE175) | Posts released company-paid expense distributions to the general ledger. You must run EE175 at least once in an accounting period, however, you can run this report any time after you release an expense. |
Account postings for PO as they affect PO Receipt Accrual
The following tells how account postings occur for purchase order transactions as they affect the PO Receipt Accrual account and post to the general ledger.
| At the release of the receipt | For inventory items, the Inventory account is debited and the PO Receipt Accrual account is credited. |
| At the release of the invoice |
For inventory items, the PO Receipt Accrual account is debited and the AP Accrual account is credited. For non-inventory items, the Expense account is debited. |
| At the release of the payment |
For all items, the AP Accrual account is debited and the Cash account is credited. If the invoice unit cost is released at a different unit cost:
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