Interfacing receipts

This procedure describes the process for interfacing receipts from an external source into the Lawson applications.

To interface receipts

  1. Access Receipt Interface (MA531).
  2. Type or select a run group. This identifies a group of receivers to interface.
  3. Select processing parameters for interfacing receipts. Use the following guidelines to enter field values on the Main tab.
    Record Type

    Select Receivers to interface receipt documents.

    Select Adjustments and Substitutions to interface adjustments to receipt documents, such as change in quantity, and substitution information, such as item number.

    Release Receivers

    This field works with several other fields.

    Select No when processing with the Update field set to No.

    When processing with the Update field set to Yes, you can select whether receivers will be interfaced as released or unreleased.

    Filename

    Type the name of the input file.

    Processing Option

    Select whether the records to be interfaced reside in a CSV file, a database file, or a Lawson EDI file.

    Update

    Select Yes to create receipts.

    Select No to check input data for errors and produce the Receipt Interface report.

  4. Select processing options. Use the following guidelines to enter field values on the Options tab.
    Delete CSV File

    Select whether to have the CSV file deleted after the program has interfaced receipts.

    Note: You must be interfacing a CSV file and running in Update mode to use this option.
    Include Records In Error

    You can select whether to interface receipts that have errors identified during a previous run Receipt Interface (MA531). It is recommended that this option only be used when there is a large number of receipts with a simple error, such as a setup change or a master change.

    Under these conditions, interfacing records with errors lets you process the receipts faster instead of releasing the receipt records individually in Receipt Interface (MA53.1) or Receipt Adjustment Interface (MA53.2).

    Allow Dropship Receivers

    Select whether to allow dropship receivers to be interfaced.

    Process Alternate Receiver File

    Select Yes to interface receipts using PO Receiving File Create (PO529) instead.

    Vendor Search Option

    Select whether you want the Accounts Payable vendor or the vendor associated with the cross-reference vendor.

    You set up cross-reference vendor relationships using Cross Reference Vendor Setup (AP15.1).

  5. Add the job.
  6. Submit the job.

Follow-up tasks

  • You can correct any errors using Receipt Interface (MA53.1), Receipt Adjustment Interface (MA53.2), or Receipt Conversion Errors (MA53.3).