Setting up buyers

Access Buyer (PO04.1).

Select the procurement group.

To set up buyer groups, transfer to Buyer Group (PO03.1). Buyer groups are used for reporting and inquiry purposes.

On Buyer (PO04.1), type the buyer code. Use the following guidelines to enter field values:

Buyer Login: Type a buyer login for defaulting the buyer code.

Set up buyer information on the Buyer Information tab. Use the following guidelines to enter field values:

Address 1: Type the first line of the buyer's address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
Address 2: Type the second line of the buyer's address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
Address 3: Type the third line of the buyers' address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
Address 4: Type the fourth line of the buyer's address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
City or Address 5: Type the fifth line or city portion of the buyer's address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
State or Province: Type the state or province portion of the buyer's address. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
Postal Code: Type the buyer's mail code. If left blank, the related part of the ship-to address defaults. You can override this field value for the particular buyer only.
Country: Type the name of the country if the buyer's address is not in the United States. You can also use this field for additional address information. This field is required if the State/Province field is blank.
Telephone: Type the prefix for the buyer's telephone number.
Fax Number: Type the fax number of the buyer.
E-mail: Type the e-mail address of the buyer.
Buyer Group: Type the buyer group that was set up for this buyer in Buyer Group (PO03.1). Buyer groups are used to select and define reporting parameters.
Limit Per PO: Purchase orders created by the buyer exceeding this monetary limit can be approved using Authorization, Release (PO22.1).
Require Commodity Code: Select whether the buyer is required to enter a commodity code when creating purchase order lines.
From Vendor Agreements: Select Yes so that the buyer has the ability to override cost on the purchase order, if the cost defaulted from the vendor agreement.
From Strategic Sourcing: If you have the Strategic Sourcing application, select whether buyers can override the cost on purchase orders created from Strategic Sourcing.
From Last PO or Last Cost: Select Yes so that the buyer has the ability to override cost on the purchase order, if the cost defaulted from the last PO or the last cost.
Attributes button: Click the Attributes button to transfer to Buyer Attributes (PO04.5). Use this form to assign attribute values to a buyer. For more information, see Assigning attribute values to a buyer.

To assign a GLN go to IC58. For more information about Global Location Numbering please refer to the GTIN/GLN Setup Guide.

To set up default selection values used when the buyer uses the Purchase Order Worksheet, select the Worksheet Filters tab.

Select the Change form action.

To	Run
Print a listing of buyer groups	Buyer Group Listing (PO203)
Print a list of all buyers for your company	Buyer Master Listing (PO204)

Setting up buyers

Related reports and inquiries