Defining an applicant

When a person applies for a position or job, define the applicant to track the required information. If you hire an applicant using a personnel action, the applicant information is copied to the corresponding employee records.

To define an applicant

  1. Access Applicant (PA31.1).
  2. In the Applicant field, type the number that represents the external applicant. If you are defining the applicant and the Auto Applicant field is Yes on Company (HR00.1), leave this field blank; the application assigns a number to the applicant.
  3. On the Main tab, use the following guidelines to enter field values:
    Status

    Select an applicant status. This status represents the overall status of the applicant and is not associated with a specific requisition. Updating applicant status

    Date Applied

    Type the date the applicant applied. If you leave this field blank, the system date is the default.

    Hire Date

    The date the applicant is hired displays if hired by using a personnel action.

    Employee

    The employee number assigned to the hired applicant displays if hired via a personnel action.

  4. Select the Apply tab to provide optional information on how the applicant found your job opening.
  5. Select the Work Avail tab to provide optional information about an applicant's work eligibility and availability. This information is copied to Employee (HR11) if the applicant is hired by using a personnel action.
  6. Select the Interest tab to track information about the jobs and positions in which the applicant is interested. To select employee status, the codes must be defined on Employee Status Codes (HR03.1) .
  7. Select the History tab to track an applicant's past employment with the company, former name, and so on.
  8. Select the Address tab to track the applicant's current and previous address, home, work, and fax telephone numbers, and email address. Most of this information copies to Employee (HR11) if the applicant is hired by using a personnel action.
  9. Select the Personal tab to define personal information regarding the applicant. This information copies to Employee (HR11) if the applicant is hired by using a personnel action.
  10. If the Applicant’s EEO-Class is populated, click the Ethnicity button to transfer to Applicant Ethnicity (PA28.1). This information is used to track ethnicity information about external applicants.
  11. Select the Add form function.
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