Defining job descriptions

Note: A job code must exist before you write a job description.

Design a detailed job description for each job code. The description includes job duties, responsibilities, and any specific information related to that job.

To establish job descriptions

Access Job Description (PA09.1).
Complete the form using the following guidelines:

Job Code

Select the job code for which this job description will apply.

Date

Type the effective date of the job description. If you leave this field blank, the system date defaults.

Process Level

If the job description is unique to a process level, select that process level.

Department

If the job description is unique to a department, select that department.

Reports To

Select the employee who supervises the employee(s) working in the job.

Approved By

Select the employee who approves the job description.

Description

Type a description of the job or information about the job.
Select the Add form function for a new description. If you are changing an existing description, select the Change form function.

Option for job descriptions

Job descriptions can be attached to a job code on Job Code (HR06) if the job descriptions are in Hypertext Markup Language (HTML) format. On Job Code (HR06), select the attachment icon when in the job code field. Enter the web server and document name where the html job description document is stored. This is where the e-Human Resources Center for Career Management looks for job descriptions.