Purging employee history

Run Employee History Purge (PA125) and then Employee Audit Purge (HR125) to ensure an accurate history purge. PA125 purges history that was logged as a result of a personnel action, and HR125 purges history that was logged directly from the employee master. If you do not run both programs, your history purge might be incomplete and unwanted data might still be available.

Caution:

Purging records permanently removes them from the database. You cannot retrieve purged information. We recommend that you back up data, following your organization's MIS procedures, before running any purge programs.

To purge employee history

Access Employee History Purge (PA125).
In the Parameters section, use the following guidelines to enter field values:

Thru Date

Type a date to purge employee actions and history. Employee actions and history are purged that have a date on or before the date you enter. This is a required field.

Position Level

Select the position level for which to purge employee history. If you leave this field blank, information for all position levels is purged.

Report Option

Select the value that indicates the kind of record for which you want to purge history.

Update

Select the action you want to perform. This is a required field. If you select Update, the update is performed. If you select Report Only, a report is created that lists pending changes.

We recommend that you select Report Only and view the report before you select Update.
Select the Add form function.
Submit the report.
Access Employee Audit Purge (HR125).
On the Selection tab, consider these fields.

Through Date

Type a date to purge employee history created through employee and multiple position records. Records are purged that have a date on or before the date you enter. This is a required field.

Position Level

Select the position level for which to purge history. If you leave this field blank, history for all position levels is purged.

Report Option

Select the value that indicates the kind of history you want to purge.

Update

Select the action you want to perform. This is a required field. If you select Update, the update is performed. If you select Report Only, a report is created that lists pending changes.

We recommend that you select Report Only and view the report before you select Update.
On the Data Items tab, use the following guidelines to enter field values:

Include, Exclude

Select the value that indicates if you want to include the data items or exclude the data items.

If you leave the Include, Exclude field and the Data Items fields blank, the application purges all logged data items changed through Employee (HR11.1) or Multiple Positions (PA13.1).

Data Items to Include, Exclude

Select the data items you want to include or exclude from the purge.
Select the Add form function.
Submit the report.