Backposting a journal entry

You can post journal entries to a previous accounting period as long as the period status is not Final Close. You can use the backposting feature to correct financial statements or entry errors. Using the back posting feature, you can do these:

  • Create additional journal entries in a previous period.

  • Create journal entries to correct previous entries.

  • Reverse incorrect journal entries.

Backpost a journal entry

  1. Access Ledger Calendar Map (ML12.1).
  2. In the Ledger and Company fields, select the ledger and company you want to backpost a journal entry for.
  3. Click the Backpost button to access Backposting Control (ML12.2).
  4. Specify this information:
    Status

    If the period has been closed, this field displays one of these period statuses:

    • Limited Close

    • Final Close

    • Backposting Allowed

      An asterisk displays next to this field if journal entries have been backposted to the period.

      You can change a Limited Close status to Backposting Allowed. You cannot change a status of Final Close.

    Note: If the entry to be backposted is an auto reversing entry, ensure to open the next period and the period in which the backposting is taking place.
  5. Select Backposting Allowed in the status field next to the period you want to open for backposting.
  6. Make additions and corrections to the period you opened for backposting. Use this table to locate instructions:
    To Then
    Change the period status for multiple companies

    Use Batch program Backposting Control Mass Updated (ML111) to open multiple periods for backposting for a range of current or last year periods for each company in a company group.

    Only periods with a status of "Limited Closed" within the period range selected will have the status changed to "Backpost".

    Backpost a journal entry

    1. Create a journal entry in the period you opened for backposting using Ledger Journal Entry (ML40.1).

    2. Release the backposted journal entry using Ledger Journal Entry (ML40.1) or Ledger Journal Control (ML45.1).
    Backpost a recurring journal entry

    1. Use Ledger Recurring Copy (ML70.6) to copy the entry if it was already interfaced in the backposting period. (You cannot interface the same recurring journal entry more than once in the same period.)

    2. For an auto-zero entry, click the Amounts Only button on Ledger Recurring Journal (ML70.1) and specify amounts.

    3. Use Ledger Recurring Journal Control (ML75.1) to release and journalize the entry. Specify the period and year you want to backpost into in the Backpost Per and Backpost Year fields.
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