Editing recurring journal entries

Note: Changes made on Ledger Recurring Journal (ML70.1) only change the template used to create an entry. Maintenance for an actual recurring journal entry must be done on ML40.1 or ML45.1.

Before you release and transfer recurring journal entries to the Multi-Book Ledger system, you can review the recurring journal entries for errors and make corrections. You can change recurring journal entry header and transaction information, correct out-of-balance conditions, and add amounts and units. Use this procedure to edit unreleased or released recurring journal entries.

To change a released recurring journal entry that has transferred to Multi-Book Ledger, you must unrelease the entry. You can then make changes to the recurring journal entry using Ledger Journal Entry (ML40.1) or Ledger Journal Control (ML45.1). The company must have Yes selected in the Allow Unrelease of Released Entries field on Company (GL10.1).

Procedure flowchart: Editing recurring journal entries
Note: This process corrects the template used to create recurring journal entries only; you cannot use it to correct processed journal entries.

Edit recurring journal entries

  1. Create a listing to review recurring journal entries for errors before you release and transfer the recurring journal entries.
    To Use
    Create a detailed edit listing of recurring journal entry transaction information Ledger Recurring Journal Edit Listing (ML270)
    Create a summary edit listing of recurring journal entry heading information Ledger Recurring Journal Control Report (ML275)
  2. Access Ledger Recurring Journal (ML70.1).
  3. Inquire on the recurring journal entry you want to correct.
    Note: You can unrelease multiple entries using Ledger Recurring Journal Control (ML75.1).
  4. If the recurring journal entry status is Released, select the Unrelease form action.
  5. Make corrections to the fields that are incorrect.
  6. Select the Change form action.

Option for editing a recurring journal entry

  • You can use Ledger Journal Entry (ML40.1) to edit recurring journal entries after they have been interfaced to Multi-Book Ledger. Select the RL system code and the journal number for the entry.