Defining a ledger

Use this procedure to define a ledger in the Multi-Book Ledger application. A ledger can be associated with multiple General Ledger companies. A company can also be associated with multiple ledgers.

You must define a General Ledger company in the General Ledger application before you can associate if with a ledger.

Ledger

Define a ledger

  1. Access Ledger Setup (ML10.1).
  2. Define your ledger.
  3. Specify this information:
    Ledger

    The ledger name and description are required.

    Active

    The default ledger status is Active. Select I (Inactive) to deactivate the ledger. You cannot create or change transactions for an inactive ledger, but you can still process existing entries.

    Company

    Select the General Ledger company or companies you want to associate with the ledger.

    Note: You do not have to select a company in this field to assign the ledger to a ledger group, but the ledger will have no meaning until it is associated with at least one company. You can select as many companies as you need.
    Curr FY (Current Fiscal Year) Curr Per (Current Period)

    When you first add a company to the ledger, these fields display the General Ledger company current fiscal year and period. After you create a calendar for the ledger and company, these fields display the ledger company current fiscal year and period.

    Status

    This field displays the status of the ledger company. It defaults to Active. You can change the status to Inactive to deactivate the company. You cannot create or change transactions for an inactive ledger, but you can still process existing entries.

    Note: If you change the status of the company on this form, it affects only transactions for this ledger. It does not affect the status of the General Ledger company.

Related reports and inquiries

Using pre-defined reports

To Use
List ledgers Ledger Listing (ML210)