Entering Match Prepaid Invoices

Use this procedure to enter match prepaid invoices. This must be done before you can match prepaid invoices to receipts.

To enter a Match prepaid invoice

  1. Access Basic Invoice (AP20.1).
  2. Create the invoice as with a Match handling code.
  3. Select the Payment tab. Use the following guidelines to enter field values:
    Match Prepay

    Select whether the invoice will be prepaid. This flag should be set to Yes. The handling code on the invoice must be match and the pool option can be 1, 2 or 3.

    Match Prepay Method

    This flag denotes the method of match prepayment. The prepayment options will either default from the Vendor (AP10.1) or must be manually entered on the invoice.

    1 - Prepay from Invoice: The invoice will be released for payment upon Add.

    2 - Eligible for Prepayment: If there are differences in the Invoice and PO, a PO Cost Message will be created and will have to be resolved prior to the invoice being released for payment.

  4. Match prepaid invoices to receipts.

Match can be attempted using Auto Matching (MA126) set to include Prepaid Invoices or Reconciliation Queue – Prepaids (MA68.1). MA126 only allows 1-1 match for prepaid invoices.