Entering a match invoice with both goods and services

Use this procedure to create invoices that have both goods and services.

If you need information on entering invoices generally, then see:

  1. Access one of these forms, based on which kind of invoice you are entering.
    If most of your invoices are Then use
    Basic Basic Invoice (AP20.1)
    Taxed Taxed Invoice (AP20.2)
  2. Define the required information in the header area and on the tabs. For information, see:

    Consider this field.

    Handling Code

    Select the match type handling code.

  3. If the invoice contains add-on charges/allowances (AOC) and the add-on charges/allowances were not entered on the purchase order, then specify the information on the AOC tab.
  4. Define matching and currency options using the Misc tab.
  5. Specify the optional information. See the Accounts Payable User Guide for additional details.
  6. (Optional) If you are entering a detail-level match, then perform these steps:
    1. Access the appropriate invoice entry form: Basic Invoice (AP20.1) or Tax Invoice (AP20.2).
      Note: Service lines are matched based on the match handling code rules and tolerances.
    2. Specify the invoice information and select the Add form action to add the invoice.
    3. Select PO Detail from the invoice entry form or transfer to Invoice Line Detail - Purchase Order (MA43.1).
    4. Specify or select the purchase order or receiver number and perform an inquiry.
    5. Create line item detail for all or some of the lines on the purchase order or receipt. This creates invoice line detail, based on the invoice quantity and unit cost added.
      To create line item details Use
      For all lines the Create Detail form action
      For some lines only the Add line action for the appropriate lines

      If the invoice quantity or cost is different than the purchase order or receipt, then make the appropriate changes.

      Select the Line Detail tab to view line item detail, such as the item number and unmatched quantity, and to select the tax exempt status and commodity code. The unmatched quantity shown is determined by the purchase order line, regardless of the receivers.

    If you receive a PO Cost message, then the invoice cannot be matched until the message is resolved. See Using invoice messaging.

  7. The application automatically transfers you to Invoice Line Detail - Purchase Order (MA43.1).
  8. The remainder of the process is the same as a regular match invoice.