What are Invoice Messaging Setup Requirements?

You must set up the following items before you can use invoice messaging:

  • Buyers must be set up on Buyer (PO04.1). For more information, see the Purchase Order User Guide.

  • Optional. Authority codes should be set up on Authority Code (AP05.6) and have buyers assigned to them. See the Accounts Payable User Guide for more information. The buyer code is used if an authority code is not set up.

  • Determine what type of invoice messaging you will be using. Defining a match company

  • A match rule group must be set up with a match rule that uses detail level match. Only a detail level match will create invoice messages. Also you must define tolerances for the type of invoice messages you will be using. If you do not define tolerances, any and all discrepancies will create an invoice message for the type of messaging you turn on. Defining Match Rules and Match Rule Groups

  • Assign the appropriate rule group to the messaging types you will be using on Company (MA01.1), the Messaging tab.

  • Reason codes for over tolerances and under tolerances must be set up. Defining Reason Codes

    Note: Service Agreements do not go through the reconciliation process. Service messages created for service agreements will be created from the Match on Invoice Line Detail - Purchase Order (MA43) or PO Invoice Match (MA26).

  • The Validate Purchase Order field on Company (MA01.1) must be set to Yes.