What are My Options for Entering Invoices?

You manually enter invoices using one of several forms, depending on the invoice type. You create EDI and ERS invoices using one of several batch (interface) programs.

If item detail information is required by your match rules, you enter the item detail information or generate item detail from the purchase order or receipt. The following table indicates which forms to use for your invoice type.

Invoice Type For header entry, use For detail entry or creation, use
Match Invoice without Tax Basic Invoice (AP20.1)
  • Invoice Line Detail - Purchase Order (MA43.1)

  • Invoice Line Detail (AP20.4)

  • Invoice Line Detail - Receipt (MA43.3)

Match Invoice with Tax Taxed Invoice (AP20.2)
  • Invoice Line Detail - Purchase Order (MA43.1)

  • Invoice Line Detail (AP20.4)

  • Invoice Line Detail - Receipt (MA43.3)

Service Invoice Basic Invoice (AP20.1), Taxed Invoice (AP20.2)
  • Invoice Line Detail - Service (MA43.4)

Service Agreement Invoice Basic Invoice (AP20.1), Taxed Invoice (AP20.2)
  • Service Agreement Detail (MA43.6)

Match Invoice with both goods and services Basic Invoice (AP20.1), Taxed Invoice (AP20.2)
  • Invoice Line Detail - Purchase Order (MA43.1)

  • Invoice Line Detail - Receipt (MA43.3)

Drop Ship Invoice Basic Invoice (AP20.1), Taxed Invoice (AP20.2)
  • Invoice Line Detail - Purchase Order (MA43.1)

AOC Only Invoice Basic Invoice (AP20.1), Taxed Invoice (AP20.2)
  • AOC tab

  • Add-On Cost Detail - Purchase Order (MA41.1)

  • AOC Approval Entry(MA41.7); header AOC-Misc and spread

  • (MA41.1) - Item AOC