This procedure outlines the process for entering a drop ship invoice.
If you need information on entering invoices generally, see
To enter a drop ship invoice
- Access one of the following forms, based on which kind of invoice you are entering.
| If most of your invoices are |
Then use |
| Basic |
Basic Invoice (AP20.1) |
| Taxed |
Taxed Invoice (AP20.2) |
- Define required information in the header area and on the tabs. For information, see
Consider the following field.
-
Handling Code
-
Select the handling code setup for a drop ship invoice, if it is not set up to default.
- If the invoice contains add-on charges/allowances (AOC) and the add-on charges/allowances were not entered on the purchase order, enter the information on the AOC tab.
- Define matching and currency options using the Misc tab.
- Enter optional information. See the Accounts Payable User Guide for additional details.
- Add the invoice using the Add form action. Once the header information is added you automatically transfer to Invoice Line Detail - Purchase Order (MA43.1).
- Create purchase order detail by either:
- Choosing the Create Detail form action.
- Selecting lines for creating purchase order detail by entering an Add in the FC field for the appropriate lines. This creates invoice line detail based on the invoice quantity and unit cost entered. If the invoice quantity or unit cost are different than what's on the purchase order, make the appropriate changes.
Select the Line Detail tab to view line item detail, such as the item number and unmatched quantity, and to select the tax exempt status and commodity code. The unmatched quantity shown is determined by the purchase order line.
- Select the Change form action.