Transaction Accounts
The table below lists the accounts, their use in transactions, and where they are set up.
| Account | Use | Set Up |
|---|---|---|
| PO Receipt Accrual | Used as a temporary holding account to track the amount of inventory that has been received but not yet paid for (received, not invoiced). | Company (MA01.1), Process Level (AP00.5) |
| Item Cost Variance Suspense | This is a temporary holding account that is used to offset a cost difference between the invoice unit cost and receipt unit cost for an inventory item. This transaction is passed to the Inventory Control application for posting. Used in detail matching. | Company (MA01.1), Process Level (AP00.5) |
| Invoice Tolerance | Used to offset a cost difference between the invoice goods amount and the receipt goods amount that is within or outside of tolerance. Used for invoice level or line invoice level matching. | Company (MA01.1), Process Level (AP00.5) |
| Receipt Write-off | Used to write off old receipts that cannot be matched. | Company (MA01.1), Process Level (AP00.5) |
| Match Write-off | Used to write off the amount you have paid for goods that you do not expect to receive or goods written off when receipts are adjusted. | Company (MA01.1), Process Level (AP00.5) |
| Matched Not Received | This temporary holding account is used to post amounts you have paid for goods but not yet received (invoiced, not received). Used for inventory items. | Company (MA01.1), Process Level (AP00.5) |
| AOC Differences | This temporary holding account is used to post add-on charge differences. | Company (MA01.1), Process Level (AP00.5) |
| Match Prepay Differences | This temporary holding account is used to post match prepayment differences. | Company (MA01.1) |
| Underbill Write-Off | This temporary holding account is used when the invoice amount is less than the receipt amount. | Company (MA01.1), Process Level (AP00.5) |
| Returns Suspense | Used as a temporary holding account to post inventory items being returned to vendors. | Location (IC02.1) |
| Inspection Hold | Used as a temporary holding account to track inventory items received and waiting for inspection. | Location (IC02.1) |
| Freight | Used when freight charges are applied against vendor returns. | Location (IC02.1) |
| Handling | Used when handling charges are applied against vendor returns. | Location (IC02.1) |
| Scrap | Used when inventory items are canceled off vendor returns or inventory items are rejected at inspection and written off. | Location (IC02.1) |
| Inventory | Used when inventory items are received. | General Ledger Category (IC04.1) |
| Cost Variance / Adjustment | Used when cost variances cannot be posted to the inventory account because no stock exists, or transactions costs are different than default unit costs. | General Ledger Category (IC04.1) |
| Expense | Used when non-inventory, special order, and services type items are received and when invoices are processed for these items. | Entry forms (PO20, RQ10, AP20). |
| AP Accrual | The liability account invoices are posted to when matched. | Company (AP00.4), Process Level (AP00.5), Vendor (AP10.1), Company Vendor (AP10.5), Invoice Entry (AP20s) |
| Discount Accrual | Used to accrue payment discounts prior to processing payment. | Company (MA01.1) |
| Discount Earnings | Used to post payment discounts taken during Payment Closing (AP170). | Company (AP00.4), Process Level (AP00.5), Vendor (AP10.1), Company Vendor (AP10.5), Invoice Entry (AP20s) |