What is the Invoice Record Structure?

Information for each invoice record is stored in the invoice header, line detail, and comments.

Invoice Header

The invoice header contains information about the invoice as a whole, including the company, process level, and invoice amount. Many fields will default values assigned to the vendor, company, pay group, vendor class, or vendor group. Many of these can be overridden during invoice entry.

Invoice Line Detail

The invoice line detail contains the item's identifier (match detail key), unit cost, unit of measure, invoice quantity, and extended cost. The extended cost is the total cost of the line and is calculated as the unit cost times the invoice quantity. Invoice line detail is also referred to as item detail or line detail. Line detail is provided from the purchase order and can be entered during invoice entry.

Comments

Comments are additional information you enter for the invoice header. You indicate where you want these comments to display or print. For example, you might print an explanation on a check to a vendor or put special handling instructions for certain vendor invoices in the application for internal use only. You can enter more than 50 lines of text which is formatted using word wrap.