Invoice Matching User Guide

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Invoice Matching overview
Invoice Matching Process
How Invoice Matching Interfaces with Other Lawson Applications
Planning for Invoice Matching setup
Concepts in this chapter
What is the Setup Hierarchy in Lawson?
How does the Currency application affect Invoice Matching?
How does the General Ledger application affect Invoice Matching?
How does the Accounts Payable application affect Invoice Matching?
How does the Inventory Control application affect Invoice Matching?
How does the Purchase Order application affect Invoice Matching?
What is Project Accounting?
What is Asset Management?
What is Strategic Ledger?
Setting up Invoice Matching
Concepts in this chapter
What Structures do I Need to Set Up for Invoice Matching?
What is a Match Pool?
What are Match Elements?
What is a Match Class?
What are Match Rules and Rule Groups?
What is a Match Level?
What is a Match Type?
What is Match Order?
What is a Match Option?
What are Matching Tolerances?
What is a Match Table?
What are Handling Codes?
What are Reason Codes?
What are Add-On Charges/Allowances?
What are the Invoice Matching Application Defaulting Hierarchies?
What is Match Reference Processing?
Procedures in this chapter
Defining Match Elements
Adding Predefined Match Elements
Defining element values
Defining element groups
Defining element group relations
Defining a Match Class
Defining Match Rules and Match Rule Groups
Defining a Match Table
Defining Handling Codes
Defining a match company
Defining Process Levels
Defining Reason Codes
Defining Add-On Charge/Allowance Codes
Match overview
Concepts in this chapter
What Are Purchase Order Related Invoices?
Match Invoices
Non-Match Invoices
What are Accounts Payable Invoices?
When is an Invoice Ready for Payment?
Entering and Matching Invoices Step-by-Step
Step 1: Entering Invoices
Step 2: Matching Invoices
Step 3: Reconciling Invoices
Entering invoices
Concepts in this chapter
What is the Invoice Record Structure?
What is a Terms Calculation?
When is Line Item Detail Required?
What are My Options for Entering Invoices?
What are My Options for Entering an Add-on Charge/Allowance?
What is the Invoice and Goods Amount?
What is a Chargeback?
What is Tax Out of Balance?
Procedures in this chapter
Entering an Invoice for an Invoice-Level Match
Entering an invoice for a detail-level match
Creating invoice line detail from the purchase order or the receipt
Follow-up tasks
Assigning an AOC to a Match Invoice
Entering an AOC Only Invoice
Entering a service only invoice
Entering a match invoice with both goods and services
Entering a Drop Ship Invoice
Entering an Invoice that has Tax
Interfacing EDI Invoices
Correcting Invoice Errors
Creating ERS Invoices
Interfacing Receipts
Matching invoices
Concepts in this chapter
What are the Possible Match Messages?
What are my Options for Setting Up Auto Matching?
Procedures in this chapter
Performing an Online Match or Online Detail Match
Performing Auto Matching
Entering Match Prepaid Invoices
Matching Prepaid Invoices to Receipts
To match prepaid invoices to receipts
To maintain match reference numbers for prepaid invoices
To maintain match reference numbers for open receipts
Related Reports and Inquiries
Reconciling invoices
Concepts in this chapter
What is Reconciliation?
What is the Reconciliation Queue?
What are Common Reasons for Reconciliation?
What Happens When I Match?
Procedures in this chapter
Displaying Unmatched Invoices in the Reconciliation Queue
Reconciling at the Invoice Level
Reconciling at the item detail level
Reversing a Match
Reversing PO Invoices
Using invoice messaging
Concepts in this chapter
What are Invoice Messaging Setup Requirements?
What are the Types of Invoice Messages?
What is the Invoice Messaging Process?
What Actions can be Taken to Deal with Invoice Messages?
How does an Invoice Message get Assigned to a Buyer/Authority Code?
How does a Buyer/Authority Code know When there is an Invoice Message Waiting?
What are Invoice Messaging Tolerances?
Procedures in this chapter
Invoice message process
Reviewing the Message Queue
Auditing the Message Queue
Performing additional match procedures
Concepts in this chapter
What Happens When I Write off or Archive a Receipt?
Procedures in this chapter
Adjusting invoice match reference numbers
Adjusting Receipt Match Reference Numbers
Approving Invoices
Printing Chargebacks
Creating Proof of Delivery Statements
Archiving Receipts
Using Attribute Matrix attributes
Concepts in this chapter
What is Attribute Matrix?
Attribute
Element
Where Can I Use Attributes?
What is a List?
Using Lists
Automatic Lists
Automatic List Example
Manual Lists
Procedures in this chapter
Loading Lawson-Defined Attributes and Elements
Defining an attribute
Follow-up tasks
Related reports and inquiries
Assigning Attribute Values to a Vendor
Related Reports and Inquiries
Options for Assigning Attribute Values
Defining an Automatic List
Optional Procedure for Creating an Automatic List
Related Reports and Inquiries
Or Group Logic Tables
Defining a Manual List
Optional Procedure for Creating a Manual List
Related Reports and Inquiries
Interfacing Valid Attribute Value Ranges to Attribute Matrix (MA)
Procurement transaction interface
Processes that create transactions
Transaction Source Codes
Posting Programs
Transaction Accounts
Transaction scenarios
Match Invoice, Inventory, No Cost Discrepancy
Match Invoice, Non-Inventory or Special Order, No Cost Discrepancy
Invoice Match with Cost Variance, Inventory Items (without Chargeback, Invoice Matching company (MA01.1) PO Cost field is set to Yes)
Detail Match with Cost Variance, Inventory Items (without Chargeback)
Drop Ship, Non-Inventory
Service Invoice
Force Match, Invoice Detail Exceeds Receipt
Invoice with No Receipts (write off match with no receipt at a later date)
Invoice with No Receipts (write off match with no receipt immediately)
Discount at Match
Void Payment
Reconciliation scenarios
Detail match scenarios
Possible detail match scenarios
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