How do I use employee groups with Absence Management?
When you set up Absence Management, you define HR employee groups specifically for use in Absence Management. For example, you might define a group of full-time, salaried, non-union employees. You might define another group of part-time, hourly union employees. When you define a plan structure, each of these employee groups will be assigned a set of rules for eligibility, accruals, limits, and so on.
If an employee changes groups, for example, moves from a hourly, union position to a full-time salaried position, the rules for the new position can automatically be applied.
Example
Example Two Rivers Company established an employee group called LP/AF EE’s (Active Full time Employees - Absence Management Plan) to use with their vacation plan. Employees must have an employee status of active full time (AF) to be a member of this group. When employees are active full time they are automatically enrolled in the vacation Absence Management plan through Employee Absence Plan Update (LP100). New employees can also be automatically enrolled in Absence Management plans if they are a member of the employee group when the Employee (HR11.1) record is added.
Example
Monster Truck Rallies, Inc., offers a special disability plan for monster truck drivers. The drivers must be full-time employees, must live in the state of Minnesota, and must have a hire date of January 1, 1998, or before. When you create an employee group, you would use Status, Hire Date and State as the selection criteria on Employee Groups by Criteria (HR55.3).
Example
Extreme Sporting Goods, Inc., wants to use employee groups to create automatic time records for store managers in three of their five retail locations. Managers who work full time in the Denver, Colorado Springs, or Aspen locations need automatic time records. When you create an employee group, you would use Status, Job Code (or Position), and Location as the selection criteria on Employee Groups by Criteria (HR55.3).