How do position levels affect employee absence group audits?

When you perform an update to an employee and cause the membership of that employee in one or more employee groups to change, an audit record is created to capture the group name, the effective date of the change, and whether the employee moved into or out of the group. These employee absence group audit records are stored until the Employee Absence Plan Update (LP100) is run to assess the absence plan structures and determine whether any employee master records need to be created, updated, or ended.

Once the employee master records are evaluated and updated as needed, the absence group audit records will be deleted.

Example

In the Lonetree school district, there are separate employee groups for part-time and full-time instructors. Each group is tied to an absence plan structure for vacation accruals. Jan Caruso began as a full-time instructor, and was initially a member of the full-time employee group. On March 1, 2004, Jan transfers to a part-time position. When her employee record is updated for this change she is automatically removed from the full-time group and placed in the part-time group.

This action creates two absence group audit records for Jan. One identifies that she is no longer a member of the full-time group, the other that she became a new member of the part-time group, both of which are effective 03/01/2004. When LP100 is run, it will stop the existing master record for Jan in the plan structure for the full-time group effective one day prior to the effective date, or 02/29/2004, because Jan is no longer a member of that group. LP100 will also add a master record for Jan under the plan structure for the part-time group, because she was moved into that group.