Enrolling employees into absence plans using batch processing

Run Mass Absence Plan Add (LP101) to enroll existing employees into newly created plans or for on-going enrollments at set points in time, such as the first of each month.

You specify a date to enroll employees; for example, the first of month or the beginning of a pay period. You can use this program to update employee master records and enrollments in plans that are not defined to use the auto-enroll feature or into new plans.

Employees who are in the plan but have ended master records are reactivated if they are still a member of the structure employee group, unless you select No in the Master Override field of Employee Absence Plan Master (LP31.1). Any record where the override flag is set to Yes will not be updated by LP101.

Before you can enroll employees using batch processing, you must select No in the Automatic Enrollment field of Absence Plan (LP01.1).

To enroll employees into absence plans using batch processing

  1. Access Mass Absence Plan Add (LP101) to add eligible employees to a plan. You can add employees to all structures in a plan or up to four selected structures in a plan.
  2. Complete the form using the following guidelines:
    Processing Option

    Select an activity to be performed by this job. You must specify an absence plan, but you have the option of running for all the structures in the plan, or just a select few.

    Absence Plan

    Select an absence plan for this job.

    Structure Employee Group

    Select one to four absence employee groups for this job. This field is required if you select Structures in the Processing Option field.

    Master Entry Date

    Type a specific date to enroll employees; for example, the first of the month or the beginning of a pay period to be used to add for employee master records. Eligible employees that are not already in the plan will be added using the master entry date you specify.

    Note: If the structure begin date is later than this date, the structure begin date will be used instead.
    Report Sequence

    Select how reports for this job are to be sorted. The default value is Employee. If you select Process Level, activity reports will page break by employees' current process level on Employee (HR11.1).

    Employee Sequence

    Select the order in which employees are to be listed on reports for this job. If this field is not entered, employees will be listed in the order defined by the Print Order field on Company (HR00.1).

    Update

    Select whether to print a report of the changes to be performed, or to make the updates. If you select Report only, the application produces a report of records that will be updated so they can be reviewed. If you select Update, the system performs the updates as well as producing the update report. It is recommended that you select Report only first to review the report, before selecting Update.

  3. Add and submit the job.
  4. Access Employee Absence Plan Master (LP31.1) to enter any exceptions to eligibility.

Related reports and inquiries

To Use
Print a list of selected employee master records and their related enrollment and/or length of service records. Employee Plan Master Listing (LP231)