Data item attribute

A data item attribute is a characteristic of you assign to a data item. A data item is a field used to store information. The following are questions to ask when you assign characteristics to a data item:

  • Do you want to use personnel actions only to change data items?

    • Do you want the data item field to be required when you add or change an employee record?

    • Do you need to create an audit trail of changes made to the data item field?

    • What security level does the data item need?

    • Do you require country-specific fields?

You can define country-specific field requirements for all Employee topics and Deduction Master topics. If you decide to define country-specific requirements, you will need to establish the entire set of requirements for that country.

Example

Two Rivers Company is currently defining attributes to their data items. For the data item Hire Date under the Employee Master topic, Two Rivers does not require that changes to Hire Date occur using a Personnel Action. They require that information must exist in the Hire Date field before adding or changing the record. They want to generate a history of changes made to the Hire Date field, and they want to assign a lesser security level to this field, allowing access to a greater number of users. The following table shows how Two Rivers Company assigns attributes to the Hire Date field on Data Item Attributes (HR10.1):

Update PA Action Required History Security Level
X X 9

X=Yes