Defining the population of employees to be included in the report

Defining the employee population to include in the report output is a two-step process. First, use Human Resource Writer Population Selection (HR65.5) to define criteria for selecting the employee population. Then, use Human Resource Writer Population Criteria (HR65.6) to select the values for that criteria. Employees satisfying the values for the criteria will be included on the report.

To define the population of employees to be included in the report

Access Human Resource Writer Population Selection (HR65.5).

Note: This report will include employees based on their status.
Use the following guidelines to enter field values:

Topic

Select a topic to display data items available for defining the population of individuals you want to include in the report. Topics available for selection are determined by the report type defined for the report in Human Resource Writer Title Creation (HR65.1).

Selected Items

This section shows items that have already been selected for use as criteria. To delete an item, clear the checkbox.

Items to Select

Select the data items you want to include in the selection criteria. You can select a maximum of nine data items.
Access Human Resource Writer Population Criteria (HR65.6).

Note: You can use a wild card (*) to select the records for the data item for alpha fields (not date or numeric). When using a wild card, you must leave the ending value field blank.
Use the following guidelines to enter field values:

Data Item

Type the application-assigned number of the data item appearing in the top portion of this form which you want to define criteria for.

Inc Exc

This field identifies whether the individuals meeting the selection criteria are included or excluded.

Item Group

If the population criteria for the report is based on multiple data items, assign an alpha or numeric character to associate the data item with an item group.

To be considered for the report, an employee must meet the selection criteria of every consecutive data item with the same character. This is considered an "and" condition.

If the report is to include or exclude data items with different item group characters, an employee must meet the criteria of the data items of one of the item groups to be eligible for the report. This is considered an "or" condition.

All data items with "blank" in the Item Group field are considered one item group.

If you are typing an Item Group for the criterion of Company Number, some unique rules apply. You cannot type an item group for Company Number because the application evaluates company number entries independently of all other criteria. Therefore, company number entries are always considered "or" conditions.