Defining job codes

Job codes define specific work roles within a company. You can use job codes to track wage analysis, pay, employment analysis, and so on.

For more information on step and grade schedules and wage analysis, see the Infor Personnel Administration User Guide.

If your job structure uses job classes, you must define job classes before you define job codes. If you assign workers' compensation classes to job codes, you must first define worker's compensation classes. For information on setting up workers' compensation classes see the Payroll User Guide.

Procedure flow: Job Codes

To define a job code

  1. Access Job Code (HR06.1).
    Note: You can use URL attachments to link to job description documents.
  2. Define general information for the job code using the following guidelines:
    Job Code

    A unique code that represents the job. Type a description of the job code in the second field.

    Effective Date

    The date the job code is effective. If you log job code changes to history, this is the date that the application logs to history. If you do not, this field is informational. See Assigning attributes to data stored on employee records.

    Status

    Select whether or not the job code can be used for the following:

    • assigned to a new employee

    • entered in Training Administration

    • selected in Personnel Administration

    Annual Hours

    Type the annual hours associated with the job code.

    Job Class

    If you want to group to job code in a job class, select the job class.

    Currency

    Define currency for a job code if your company uses multiple currencies.

    Note: You can define and maintain salary ranges for all your job codes using Job Code Salary Ranges (HR06.2).
  3. If you use the Personnel Administration application to perform wage analysis, define wage analysis information for the job code.
    If you want to Select
    Assign one salary range to a job code

    values in the following fields:

    • Range Date

    • Salary Class

    • Minimum

    • Maximum
    Assign multiple salary ranges to a job code a schedule and grade defined on Grade Range Schedule (PA95.1) in the Schedule, Grade fields.

    Use the following guidelines to enter field values:

    Market Date

    Type a date for the market salary.

    Market Salary

    Type the market salary. If you type a market salary, you must also select currency.

    Evaluation Date

    You can type the last date this job code was evaluated. This is for information only.

    Points

    Type the points value you want to associate with this job code. If this job code is used by a Canadian company that must create pay equity reports, use this field to keep track of job rating points.

    To run pay equity reports, you should also enter the job code's gender class in the Gender Class field on the Analysis page of this form. Use HR Writer to customize the pay equity reports you need for internal posting or government reporting.

  4. If you use the job code as part of the Payroll application's pay rate defaulting scheme, assign pay to the job code. Use the following guidelines to enter field values:
    Exempt from Overtime

    Select whether the job is exempt from overtime pay. This is for information only.

    Rate

    The pay rate for this job code.

    Rate Override

    Select whether or not you can pay an employee associated with this job code less than the normal rate.

    M3 Integration

    Indicator will govern which employees are created in M3.

    Tips

    Select whether the selected job code represents a tipped job. The values available for selection also let you define a tipped job as being eligible or ineligible for Social Security and Medicare tax credit calculation by TP140 (Tax Credit Calculation). A tax credit can be taken only for on-premise tipped employees such as waiters or waitresses, not for positions such as delivery people.

  5. If you use the Payroll application to calculate workers' compensation premiums, assign a workers' compensation (WC) class to the job code.
    If you want to Select
    assign one WC class to the job code the class in the Workers Compensation Class field.
    assign a Canada job code to a workers' compensation class. the class in the Canada Workers Comp Class.
    assign a unique WC class to one or more Canadian provinces for this job code click the Canada Workers Compensation Override button to open Canada Workers Compensation Class Override (HR06.4).
  6. If you use the Personnel Administration application to create employment equity reports, define employment equity options.
    If you want to Define
    Define Equal Employment Opportunity options (U.S. only)

    • EEO Category

    • EEO Sub Code (EEO-4 only)
    Define Employment Equity Act (EEA) options (Canada only)

    • Occupational Group

    • Gender Class
  7. Use the following guidelines to enter field values:
    Higher Education Category

    If this job should be reported on the IPEDS Staff report, select a value.

    Higher Education Subcategory

    This field is for custom reporting only. It is not used by the IPEDS staff report.

    Academic Rank

    If this is a faculty position, select the appropriate value. This value is used by the IPEDS Fall Staff report.

    Tenure Eligible

    Select whether this job is eligible for Tenure. This value is used by the IPEDS Fall Staff report.

  8. If you use the Professional Profile task in Employee or Manager Self Service, assign a professional profile to the job code.
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