Adding a report title

The first step in creating an HR Writer report is to give the report a title on Human Resource Writer Title Creation (HR65.1). Use the title, along with the author name, is used for inquiries and report requests.

See Report title.

See Detail topic.

To add a report title

  1. Access Human Resource Writer Title Creation (HR65.1).
  2. Use the following guidelines to enter field values:
    Title

    Type a report title to define the report. You must define a unique set of titles under each author. When you inquire, select a title associated with the author.

    Type

    Select a type to determine which topics are available for the report or inquiry.

    Employee topics include all current employee information including deductions, benefits, company property, and so on.

    History topics relate to history data such as payroll payments, benefits compensation history, and logfile data.

    Applicant topics include all current applicant information.

    Detail Line

    Select whether to print multiple detail lines or a summary line.

    If you select Summarized Line, only numeric non-date fields associated with the detail topic are available for selection on Human Resource Writer Format Item Selection (HR65.2) because only numeric non-date fields can be summarized (totaled).

    To include an alpha or date field as a print order under the selected detail topic, select M (Multiple Lines).

    You can still total (summarize) the numeric, non-date items by defining total options on Human Resource Writer Format Item Order (HR65.3) and on Human Resource Writer Print Order (HR65.4).

    Note: Deduction Code and Payment Date are not available data items to print on the report if you select the Summarized Line option because the values of these fields are not numeric non-date values.

    The Summarized Line option is best used if you require the totals for a specific set of records, for example, a total of all payments for a quarter.

    Frequency

    Select how to group report titles generated by Human Resource Writer Report Request (HR170).

    For example, if you select Monthly in this field for several reports under the same author, you can then select parameters on HR170 so that all of those reports can be generated by only submitting the job once.

    If you do not want to enter a frequency for routine processing of the report, use the default value of On Demand.

    Print File Name

    You can type a unique print file name for each report. This is the name that appears in the Print Manager when you run Human Resource Writer Report Request (HR170).

    If you leave this field blank, the application uses the first word or the first 10 characters of the title as the print file name. Each report is listed separately in the output file.

    Distribution Group

    Select a distribution group to automatically transmit a report to individuals within a group when you run Human Resource Writer Report Request (HR170).

    Note: If you select a distribution group, you cannot designate a printer in the Printer field.
    Printer

    Select the printer you want the report to print from.

    Note: You cannot designate a printer if you select a group in the Distribution Group field.
    Number of Copies

    Type the number of copies desired. If you select a printer in the Printer field, the system prints on the selected printer the number of copies defined.

    Save Report

    Select "Yes" if you want the system to automatically print the report and save a copy of the report in the print manager. This is only a valid entry if you select a printer in the Printer field. Select "No" to automatically print the report without saving the report in the print manager.

    Spreadsheet Name

    If you want to create a CSV file, assign a name to the CSV file. See CSV data.