How are year end fields used?

Payroll year end reporting is a multi-step process that involves extensive preparation, uses several Payroll forms, and provides many options to select from—all for the purpose of creating W-2 forms and magnetic media.

One step in the overall process involves setting up the required W-2 information. Most required year end information is set up using the Payroll application; there are a few options that you can enter manually using the fields located on the employee record.

The information entered into the Year End fields is used for W-2 reporting specifically, and you run the risk of compromising your Year End reporting process if you use the Year End fields for any other purpose.

The Year End fields and their purposes are as follows:

Year End Field	Field Purpose
Pension Plan	Use this field to identify employees who have an employer-paid pension plan for W-2 reporting.
Deceased	Use this field to identify deceased employees for W-2 reporting.
Business Expense	Use this field to enter qualified business expenses for W-2 reporting.
Non-Taxable Sick Pay	Use this field to enter non-taxable third-party sick pay for W-2 reporting.
Qualified Moving Expenses	Use this field to enter qualified moving expenses for W-2 reporting.
Reportable Insurance	Use this field to enter reportable insurance amounts for W-2 reporting.