Financial Status Report (GM269)

Run Financial Status Report (GM269) to create a summary of expenditure activity over a specified time period. You can use this report as a worksheet to complete the Financial Status Report (Short Form), SF-269A as prescribed by OMB (Office of Management and Budget document) circulars A-102 and A-110.

The Financial Status Report (Short Form), SF269A provides detail on financial data to report to the federal funding agency. This financial data is usually required at the end of a grant period. You will run the GM269 report for one grant at a time, once a year or every three-to-five years based on the grant schedule.

On the Main tab, select a single summary activity, multiple contract activities, or a list of contract activities. Entering multiple activities or a list of activities creates a report with all the information combined in to one set of numbers because the multiple activities should represent one grant.

Note: Be sure that you select activities carefully on Financial Status Report (GM269). The report will not make sure that all contract activities included on the report have the same direct sponsor award number associated with them or the same customer or institution. It is assumed that if you put multiple activities in the same report, the activities are all part of the same grant.

  • Select whether this is a final report. You cannot select yes if unliquidated obligations exist for the grant activity or activities. Unliquidated obligations for this report include unpaid Accounts Payable transactions and outstanding procurement commitments. The default is No.

  • Type a reporting period date. Activity transaction post dates and commitment transaction dates are compared to the reporting period date range to determine if the transaction or commitment is in this period. If a transaction post date or commitment date is before the date range, the transaction amount or commitment amount is added to the Previously Reported column.

  • Select a currency code for the report amounts. If you leave the currency field blank, the report uses the activity group base currency.

  • Type or select the detail account category for indirect costs (not fringe). This account category will be used to obtain the Indirect Cost information for item 11.c. of the SF269 report.

    Note: If you want to use the indirect expense portion of this report, do not combine fringe and indirect costs into one detail account category. The account category you select in the Total Indirect Costs Account Category field should be for indirect costs only, not fringe.

  • Select whether to include the commitment and transaction detail that comprises the Unliquidated obligation amounts on the main report. The default is No.

  • On the PO Commitment F&A tab, to calculate and print F&A encumbrances on eligible PO commitments, type the agreed on F&A rate for the selected activity. The system will total all the eligible PO commitments for the eligible account categories and multiply the total by the F&A rate.

    If you leave this field blank, no F&A encumbrances are calculated.

  • Select an account category group containing account categories that are eligible for F&A encumbrance calculation, or you can select up to ten account categories to exclude from the F&A encumbrance calculation.

    Note:  Only cost account categories are eligible for F&A encumbrance calculation; other types of account categories included in the selection will be ignored.

  • If you did not select an account category group of eligible account categories, select up to ten account categories that will be excluded from F&A encumbrance calculation. The system will select all the account categories associated with the selected activities, exclude the account categories specified in these fields, and calculate the F&A encumbrance on the remaining eligible account categories.

    Note: Use these fields to exclude any non-eligible COST categories. Other types of account categories included in the selection will be ignored.

  • On the Other Options tab, select the cumulative reporting period balances. Select Y to use the "end date" from the Reporting Period parameter to calculate the cumulative column III for the GM269 activities.