What Are Labor Distribution Templates?

Labor distribution templates are the basis for creating salary and fringe encumbrances during salary encumbrance processing and labor distribution and effort during payroll processing. The labor distribution template stores percentage splits to indicate how an employee's salary should be distributed to grant activities or general ledger accounts (departments). You can create labor distribution templates by employee, a job code, position, or pay code.

Each labor distribution template has an effective date. The template can have multiple distribution lines. Each line can have a different end date to identify when the distribution is no longer effective (for example, the grant end date). Each line identifies the percentage of the employee's salary to be charged to a grant activity or general ledger account. You can also create fringe encumbrances and planned effort percentages for effort reporting from the templates, if applicable.

You use labor distribution templates to:

• Encumber earnings during salary encumbrance processing.

• Drive payroll distribution transactions during payroll processing.

• Create effort distributions during payroll processing.

Employee salaries can be funded by multiple grants with varying start and end dates. Sometimes a portion of an employee's salary is covered by discretionary funds or other institutional sources. Managers need to monitor employee labor distribution records to ensure that salaries are funded at all times. Because labor distribution end dates can be varied, you need to closely track distribution detail lines that are about to expire. Use Labor Distribution Expiration Report (GM410) to identify labor distribution records that are about to expire for the most recent template. To print a list of all labor distributions, run Labor Distribution Listing (GM210).