Processing Labor Distribution With Lawson Payroll

Payroll distribution records are created when employee payments are processed through a Lawson payroll cycle.

Processing a payroll cycle in Lawson can include a wide variety of optional programs. The illustration below identifies the key minimum steps that must always be performed to create payments and interface transactions to Lawson Financials applications.

Overview of Lawson Payroll Cycle

To process Lawson Payroll

  1. Create time records for the employees to be paid in the period. Time records can be created in a number of ways, including: standard time records, Employee Self-Service Time Entry, direct entry in Lawson Payroll, entry through Microsoft Add-Ins (Excel), or upload from a time collection system.
  2. Calculate gross wages, deductions, and net pay. Earnings and Deductions Calculation (PR140) calculates and reports employee deductions, company deductions, and net pay for all employees with current time records.
  3. Print the payments that have been calculated and created by Earnings and Deductions Calculation (PR140). Payment Print (PR160) creates system payments and direct deposits from the records created by PR140.
  4. Close the payroll cycle and create transactions for interfacing to Lawson Financial applications. Payroll Close (PR197) creates labor distribution per the templates defined on Labor Distribution Template Entry (GM10.2).
  5. Post the transactions generated by the payroll cycle to Lawson Financials. General Ledger Posting (PR198) relieves any salary encumbrances dated on or earlier than the pay period for eligible employees paid in the payroll run. PR198 also creates Project Accounting (AC) and General Ledger (GL) transactions using information from the Payroll Distribution file.

    To complete processing, update these transactions using Activity Posting (AC190), Accounting Unit Balance Post (AC191), and General Ledger Posting (GL190).

Follow-up Task

A good standard practice is to run Salary Encumbrance Processing (GM110) after your payroll cycle, particularly if you run changes only in your Payroll. GM110 removes unrelieved salary encumbrances, and picks up new employees and salary changes.