Tips for Processing Labor Distribution for Affiliate Employees

If salary percentages are agreed upon in advance with the affiliated organization, it is recommended that GM500's transaction processing report have no exceptions or errors, or that the exceptions or errors are acceptable prior to the GM500 update. For example, if a template distribution line expired or is on hold, the portion of affiliate pay that would have been charged to the grant in the template distribution line is charged instead to the GL account in the imported record (typically an expense account in the affiliate organization's General Ledger).

Retroactive pay for affiliated employees occasionally occurs. Records for retroactive pay can be populated in the GMDISTREL (Unix/Windows) or DBGMGDI (IBMi) file and processed through Non-Lawson Payroll Transaction Import. Labor distribution processing uses the template in effect for the transaction date in the imported records.

Labor cost transfers (redistributions) can be processed to prorate affiliate employee earnings to grants that start or stop within the period initially processed through GM500. This process reverses existing distributions and reclassifies them to new grants. Labor cost transfers have no impact on intercompany Due To/From accounts.