Grant Management Maintenance

Purge labor distribution and effort reporting files by HR company and employee. You can delete the labor distribution and effort reporting data without deleting the employee.

Before you can delete an employee who works on grant activities, you will need to run Labor Dist and Effort Purge (GM300) to delete the labor distribution and effort reporting records for that employee.

You delete an employee on Employee (HR11.1) or Employee Purge (PA115).

Purge activity information. You can delete activity information for an activity group or activity group list. You can either completely delete activities or zero out the balances.

All activities or activities balances associated with the activity group are also purged.

You cannot purge an activity group unless all associated invoices have already been purged. Use Invoice Purge (BR300) to purge invoices.

Consolidate transactions for an activity or activity group to reduce the number of transactions without removing the activity from the system.

The system purges all transactions associated with the activity and creates a consolidation transaction instead; balances are retained for the activity. You can remove associated budgets.

You cannot consolidate activity transactions unless all associated invoices have already been purged. Use Invoice Purge (BR300) to purge invoices.

Also, you cannot delete activities that have commitment records associated with them.