How Does Grant Management Work With Future Changes to Employee Pay and Distributions?

Salary encumbrance processing uses current salary information to determine salary encumbrances for an employee. Future changes to employee pay and distributions are handled by the following functionality:

• Encumbrances are automatically charged to all current and future pay periods based on labor distribution records.

• You can specify up to three personnel action codes for anticipated employee terminations on the Employee tab on Salary Encumbrance Processing (GM110). Personnel action codes must contain a termination date. No encumbrances are processed for the employee beyond the termination date.

• Salary Encumbrance Processing (GM110) processes new hires when the employee is established on Employee (HR11.1) and is eligible for pay. New hires in the applicant file are not eligible for salary encumbrance processing.

• Future rate changes are not accommodated by salary encumbrance processing. Rate changes can be identified in user-defined personnel actions. Future rate changes are not accommodated because of the flexibility of personnel actions, the complexities involved in determining earnings from the available fields, and the relative immateriality of future rate changes when salary encumbrance processing is run regularly.