What Does Labor Cost Transfer Processing Update?

Labor Cost Transfer Processing creates reversing and new entries in the distribution history file. If you use Lawson Payroll, this is the Payroll Distribution History file. If you do not use Lawson Payroll, this is the Grant Management Distribution file. The initiating cost transfer template is identified in each original, reversing, and new distribution transaction to enable auditing and Drill Around. Also, new check IDs are assigned to reversing and new distribution transactions. This ensures that the reversing and new distributions are in balance.

Note: Check ID is an internal identifier for records in the distribution history files, and is not the same as the check number or reference used for payment to the employee.

If an employee was eligible for effort reporting when the original distribution was created, labor cost transfer processing updates the effort transaction file. The effort transaction file is used for effort reporting, so any changes in distributions as a result of cost transfers are captured when an effort report is run for the dates effected. Reversing and new entries are created for effort transactions using the same rules as for the Payroll Distribution History and Grant Management Distribution files.

When labor cost transfer processing has been completed successfully, the processing status of each eligible template is set to Updated. To maintain the integrity of the audit trail, changes are not permitted in templates with an Updated processing status.

If you use Lawson Payroll, run General Ledger Posting (PR198) after completing Labor Cost Transfer Processing (GM170) to create transactions in the Project Accounting (AC) and General Ledger (GL) transaction files.

If you do not use Lawson Payroll, Non-Lawson Labor Cost Trans (GM171) creates these transactions for you.

To update AC and GL transactions created during labor cost transfer processing, run Activity Posting (AC190) and General Ledger Posting (GL190).

You can use Activity Transaction Analysis (AC96.1) and Transaction Analysis (GL90.1) to inquire on labor cost transfer transactions. From either form, you can use Drill Around to see the initiating template for a cost transfer transaction.