Defining Award Subcontractors

Investigators at multiple institutions often collaborate on research projects. If the award includes work that will be subcontracted out to other institutions, you can use Award Subcontractors (GM03.2) to assign subcontractors to a grant activity.

You can select subcontractors for an award by activity. In other words, you can assign subcontractors to a posting, contract, or summary level activity. The application starts at the posting level and reads up the activity structure to find subcontractors. For example, if you have several posting activities under a contract activity and they all have the same subcontractor, you can assign the subcontractor to the contract activity.

Note: If you want to use subcontractor purchase orders in the Purchase Order application, you must set up subcontractors on Award Subcontractors (GM03.2).

Before you can assign a subcontractor for an award, the subcontractor must be defined on Vendor (AP10.1).

To define award subcontractors

  1. Access Award Subcontractors (GM03.2).
  2. Select the grant activity. This can be a summary, contract, or posting level activity, but the activity must be set as an award (the Award field is Yes on Activity (AC10.1), Award tab).
  3. Assign subcontractors to the grant activity. Use the following guidelines to enter field values.
    Co

    Select the Accounts Payable company for the vendor you want to associate with the grant activity.

    Vendor

    Select the subcontractor vendor to associate with the grant activity.